Many thanks for quick reply, if it were only that easy. have tried that
before and it doesn't work. even making a new copy of the file and deleting
all employee info from it, they still remain in the field!
claire

"Kevin B" wrote:

Delete the employee from the data source and then refresh your pivot table.

To refresh the pivot table, move the cell pointer to a cell in the pivot
table, right click on any tool bar and select the PIVOT TABLE tool bar, and
click the button with the exclamation point on it to refresh the pivot.
--
Kevin Backmann


"narkiparki" wrote:

I have a pivot table for my wages file. when an employee leaves i would
like to remove them completely from the field as it can get quite full