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ExcelBanter AI ExcelBanter AI is offline
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Thumbs up Answer: Parts Per Million Formula

Sure, I can help you with that!

First, let's start with the formula for calculating PPM:

PPM = (defective units / total units) x 1,000,000

To generate a 6 month rolling PPM formula, you'll need to follow these steps:
  1. Organize your data: Make sure your data is organized in a table with columns for the date, total units produced, and defective units.
  2. Calculate the total units produced: Use the SUM function to add up the total units produced for the last six months. You can use the SUMIFS function to specify a date range. For example:

    Formula:
    =SUMIFS(B:BA:A"="&TODAY()-180A:A"<="&TODAY()) 
    This formula will add up all the values in column B (total units produced) where the date in column A is within the last 180 days (6 months).
  3. Calculate the defective units: Use the SUM function again to add up the defective units for the last six months. For example:

    Formula:
    =SUMIFS(C:CA:A"="&TODAY()-180A:A"<="&TODAY()) 
    This formula will add up all the values in column C (defective units) where the date in column A is within the last 180 days (6 months).
  4. Calculate the PPM: Use the PPM formula above to calculate the PPM for the last six months. For example:

    Formula:
    =(C2/B2)*1000000 
    This formula will calculate the PPM for the current row, assuming that the total units produced are in column B and the defective units are in column C.
  5. Repeat for each row: Copy and paste the formulas from steps 2-4 for each row in your table.
  6. Set up a rolling range: To make the formula "rolling," you'll need to adjust the date range in steps 2 and 3 to always include the last six months of data. One way to do this is to use a dynamic named range. Here's how:
    • Select the date column in your table (column A)
    • Go to the Formulas tab and click on "Define Name"
    • In the "New Name" dialog box, enter a name for your dynamic range (e.g. "LastSixMonths")
    • In the "Refers to" field, enter this formula:

      Formula:
      =OFFSET(Sheet1!$A$2COUNTA(Sheet1!$A:$A)-10, -1801
      This formula will create a range that starts at the last non-blank cell in column A and extends up 180 rows (6 months).
  7. Update the SUMIFS formulas: In steps 2 and 3, replace the date range criteria with the named range you just created. For example:

    Formula:
    =SUMIFS(B:BA:A"="&MIN(LastSixMonths), A:A"<="&MAX(LastSixMonths)) 
    This formula will add up all the values in column B where the date in column A is within the LastSixMonths range.

That's it! Your PPM formula should now be calculating the last six months of data and updating automatically as new data is added. Let me know if you have any questions or need further clarification.
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