Consolidate (sum) last sheet (32) of all workbooks in a folder
I'm now using PasteSpecial to perfrom the adding which simplifies the code.
The Read data from all the workbooks can be protected without any problems.
the All total book need to be unprotected. Can add this code if necessary.
Sub totalbooks()
Folder = "C:\Report"
AllFileName = "Alltotals"
LenAll = Len(AllFileName)
'Open All total book
Set Allbk = Workbooks.Open(Filename:=Folder & "\" _
& AllFileName & ".xls")
Set AllSht = Allbk.Sheets(2)
'Set AllShtle to total range
Set AllTotalRange = AllSht.Range("B6:S61")
'set totals to zero
AllTotalRange.Value = 0
FName = Dir(Folder & "\*.xls")
Do While FName < ""
'Don't open allmonth files
If Left(UCase(FName), LenAll) < UCase(AllFileName) Then
Set Reportbk = Workbooks.Open(Filename:=Folder & "\" & FName)
Set Report_T_Sht = Reportbk.Sheets("Total")
Set TotalRange = Report_T_Sht.Range("B6:S61")
'copy and add data to total workbook
TotalRange.Copy
AllTotalRange.PasteSpecial _
Operation:=xlAdd
Reportbk.Close
End If
FName = Dir()
Loop
bkMonth = AllSht.Range("R1")
bkYear = AllSht.Range("S1")
Allbk.SaveAs Filename:=Folder & "\" & AllFileName & bkMonth & bkYear
Allbk.Close SaveAs:=False
End Sub
" wrote:
On May 30, 11:56 pm, Joel wrote:
I re-read you instruction and I think I got it right this time. I used a sum
formula to sum all the sheets for each of the cells in the area B6:S61 like
this
=Sum(Sheet1:Rheet31!R6C2)
I'm using R1C1 addressing, but it gets translated to be A1 addressing. If
the sheet name are not 1 and 31 then change the instruction like this
=Sum(alpha:zeta!R6C2)
if there are spaces then we need to add single quotes
=Sum('alpha 1:zeta 4'!R6C2)
Sub totalbooks()
Folder = "C:\Report"
AllFileName = "Alltotals"
LenAll = Len(AllFileName)
'Open All total book
Set Allbk = Workbooks.Open(Filename:=Folder & "\" _
& AllFileName & ".xls")
Set AllSht = Allbk.Sheets(2)
'find last row of in column A
LastRow = AllSht.Range("A" & Rows.Count).End(xlUp).Row
'Newrow is row where report total is put
NewRow = LastRow
FName = Dir(Folder & "\*.xls")
Do While FName < ""
'Don't open allmonth files
If Left(UCase(FName), LenAll) < UCase(AllFileName) Then
Set Reportbk = Workbooks.Open(Filename:=Folder & "\" & FName)
Set Report_T_Sht = Reportbk.Sheets("Total")
For RowCount = 6 To 60
For ColCount = sht.Range("B6").Column To sht.Range("S6").Column
Report_T_Sht.Cells(RowCount, ColCount).FormulaR1C1 = _
"=Sheet1:Sheet31!R" & RowCount & "C" & ColCount
Next ColCount
Next RowCount
Set TotalRange = Report_T_Sht.Range("B6:S60")
Total = WorksheetFunction.Sum(TotalRange)
NewRow = NewRow + 1
AllSht.Range("A" & NewRow) = FName
AllSht.Range("B" & NewRow) = Total
Reportbk.Close
End If
FName = Dir()
Loop
'add total to All total book as a formula
AllSht.Range("A" & (NewRow + 2)) = "GRAND TOTL"
AllSht.Range("B" & (NewRow + 2)).Formula = _
"=SUM(B" & (LastRow + 1) & ":B" & NewRow & ")"
bkMonth = AllSht.Range("R1")
bkYear = AllSht.Range("S1")
Allbk.SaveAs Filename:=Folder & "\" & AllFileName & bkMonth & bkYear
Allbk.Close SaveAs:=False
End Sub
" wrote:
On May 30, 10:38 pm, Joel wrote:
One other small change
from
If Left(UCase(FName), LenAll) < UCase(Alltotals) Then
to
If Left(UCase(FName), LenAll) < UCase(AllFileName) Then
"Joel" wrote:
Dumb mistake
from:
FName = Folder & "\*.xls"
to:
FName = Dir(Folder & "\*.xls")
" wrote:
On May 30, 8:44 pm, Joel wrote:
try this code. the codew tests each filename in report and make sure it
doesn't open the All file twice. It puts the File name in column a in the
total book and thne Sum in column b. then it creates a Grand total at the
end of the all total Book.
Sub totalbooks()
Folder = "C:\Report"
AllFileName = "Alltotals"
LenAll = Len(AllFileName)
'Open All total book
Set Allbk = Workbooks.Open(Filename:=Folder & "\" _
& AllFileName & ".xls")
Set AllSht = Allbk.Sheets(2)
'find last row of in column A
LastRow = AllSht.Range("A" & Rows.Count).End(xlUp).Row
'Newrow is row where report total is put
NewRow = LastRow
FName = Folder & "\*.xls"
Do While FName < ""
'Don't open allmonth files
If Left(UCase(FName), LenAll) < UCase(Alltotals) Then
Set Reportbk = Workbooks.Open(Filename:=Folder & "\" & FName)
Set Report_T_Sht = Reportbk.Sheets("Total")
Set TotalRange = Report_T_Sht.Range("B6:S60")
Total = WorksheetFunction.Sum(TotalRange)
NewRow = NewRow + 1
AllSht.Range("A" & NewRow) = FName
AllSht.Range("B" & NewRow) = Total
Reportbk.Close
End If
FName = Dir()
Loop
'add total to All total book as a formula
AllSht.Range("A" & (NewRow + 2)) = "GRAND TOTL"
AllSht.Range("B" & (NewRow + 2)).Formula = _
"=SUM(B" & (LastRow + 1) & ":B" & NewRow & ")"
bkMonth = AllSht.Range("R1")
bkYear = AllSht.Range("S1")
Allbk.SaveAs Filename:=Folder & "\" & AllFileName & bkMonth & bkYear
Allbk.Close SaveAs:=False
End Sub
" wrote:
I have over 50 workbooks in a folder called Report. They all have
the same layout. Each workbook has 32 sheets (1-31 and the 32nd sheet
at the end is called Total) . I need to automatically open each
sheet in the folder, go to each Total sheet and sum them in the 2nd
sheet of a file called Alltotals. Alltotals has all the headings
and associated graphs. I would also then like that file saved as
AlltotalsMonthYear . The Month is in R1 and the year is in S1 on
the Total sheet.
I have headings A5:S5 and A5:A61. The data I would like to sum is
B6:S6 to B60:S60. I am not sure whether using the consolidate and sum
function is best or if there is another way.
Thank you for any help.
Bob- Hide quoted text -
- Show quoted text -
Thanks Joel,
The Alltotals workbook opens OK, but on the line Set Reportbk =
Workbooks.Open(Filename:=Folder & "\" & FName)
I get a run time error 1004, C:\Report\C:Report*.xls could not be
found. Check the spelling of the filename, and verify that the file
location is correct.
Any ideas?
Thanks
Bob- Hide quoted text -
- Show quoted text -
Thanks again Joel, I made those changes and it worked. After seeing
the result, I realised that I was unclear in my request. I essentialy
wanted to consolidate (using sum) all the individual cells in the
total sheets. I need to sum the individual cells in each total
sheet (eg. b6 in 1st workbook + b6 in the 2nd + b6 in the 3rd ...+ b6
in the 50th aworkbook and return the total in cell b6 in the alltotals
workbook. same for every other cell in the range. I hope this makes
sense.
Regards
Bob- Hide quoted text -
- Show quoted text -
Thanks Joel,
why is the sum range 54 rows (Row 6 to 61) when you have only 31
sheets? I will try to explain clearer. I appreciate your effort.
I am trying to understand the code. It is summing all sheets 1 to
31. I don't need this because all the totals of sheets 1 to 31 in
each workbook are in the 32nd sheet called 'total'. Sorry, I should
have been clearer. It is only these 'total' sheets that I am trying
to sum into the corresponding cells in the allworkbooks file.
Eg, file1 'total" b6 + file 2 'total" b6 + file 3 'total b6
+ ....file 50 'total' b6 to give a total in allworkbooks sheet 2 b6
file1 'total" c6 + file 2 'total" c6 + file 3 'total c6
+ ....file 50 'total' c6 to give a total in allworkbooks sheet 2
c6....
file1 'total" s6 + file 2 'total" s6 + file 3 'total s6
+ ....file 50 'total' s6 to give a total in allworkbooks sheet 2
s6....
file1 'total" b61 + file 2 'total" b61 + file 3 'total
cb61+ ....file 50 'total' b61 to give a total in allworkbooks sheet
2 C61
file1 'total" s61 + file 2 'total" s61 + file 3 'total
sb61+ ....file 50 'total' s61 to give a total in allworkbooks sheet
2 s61....
for all individual cells in that range.
I should mention (it may be relvant) that the totals sheets are
protected sheet (the password is t)
I hope this makes things clearer.
Regards
Bob
I also got On the line, For ColCount = sht.Range("B6").Column To
sht.Range("S6").Column, I get 'Run time Error 424, object required"
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