Hi baz,

As I read the description of your situation, it sounds to me as though it's
almost perfect for a pivot table that's based on a dynamic range. I say
"almost" because you'd want to reconfigure the sales information as a true
Excel list, with Store name in one column, Item name in another column,
Sales data in one or more other columns (number of items and revenue), which
week in another column. E.g.:

Store Item Count Revenue Date
A Pez 8 $100 6/09/05
A Trix 3 $20 6/09/05
B Pez 7 $92 6/09/05

etc.

You don't describe your weekly sales report in detail, but a dynamic range
could be defined, using Insert | Name | Define, as something like this for
the RefersTo:

=OFFSET($A$1,1,0,COUNTA($A:$A),COUNTA($1:$1))

This dynamically-defined range will redefine its address according to the
number of alphanumeric values in column $A -- giving the number of rows in
the range -- and the number of alphanumeric values in row $1 -- giving the
number of columns in the range. When you get a new date in a column, the
range will get wider. When and if you get a new item or store, the range
will get taller.

Now, base a pivot table on that named range. You could summarize sales by
number of items and/or dollar amounts, for each item, for each store, for
each week, simultaneously and without having to use worksheet functions.
Another nice aspect is that you can call for a pivot chart that will
summarize the data visually, without having to construct the chart manually.

--
C^2
Conrad Carlberg

Excel Sales Forecasting for Dummies, Wiley, 2005

"baz" wrote in message
...
Please post response as email is bogus to prevent spam.

I have posted this query to the misc board also. I just need some
direction.

I am using Excel 2003. I hope I am clear in my description of my need.

I get a weekly sales report and want to roll the numbers up into a
ROLL UP sheet. The roll up will be static but the weekly sheet is
dynamic (can fluctuate in the reporting). Universal to both is a store
number, a UPC (identifier), and amount sold.

The weekly sales will appear across columns (for tracking purposes).
Example: 06-09-05 data will appear in column D, 06-15-05 data will
appear in column E, etc.

The other info will be like shown down column A:

(Store)101
Item 1
Item 2
Item 3
(Store)102
Item 1
Item 2
Item 3


In the roll up I want to put a function that will search the weekly
data (I know I will have to change source page name in the function
weekly) that will give me any sales for store 101 of the three items.
Each week I will build a new function for the column I want the data
to appear in.

Now, items may have sales, so the store number would show up with item
and amount, or if there are no sales store number may not appear on
weekly report.

I have tried to think this out but not sure how to proceed. Is this a
Match function, an Index function, or a combo of both?

I appreciate any help or solution.

Thanks in advance,

baz