Keith,

Thanks for the advice. I actually heard the same thing from several others,
so I have reformatted the attendance database to do exactly what you are
saying. Dates going down in Column A and Names going across the top row.

A friend has helped with some formatting and writing of formulas for the
rolling calendar, but I'd like to hear what you suggest. For the rolling
calendar, I'd like it to count backwards. So, in August of 2006, I'd like to
see the database tally totals from August 06, July 06, June 06, May 06, April
06, March 06, Feb 06, Jan 06, Dec 05, Nov 05, Oct 05, Sept 05. Does this make
sense?

Oh and the reason why I began mid-month is because this is when the new
attendance policy is being formally introduced, this Friday, July 14th.

Also, when this database is introduced, it doesn't mean that previous
attendance totals from before will be erased. The company would still like to
factor in whatever present totals are for each employee. So is there a way to
do this? I assume that what needs to happen is that the calendar needs to
start a full year previous to this one. And the managers would input the
absences from the previous year. But then, for example, on July 14th, 2006,
the totals from before August 14th, 05 would not be counted. Is there a way
to do this too?

Thank you in advance for all of your help.

-Angie

"KR" wrote:

Angie-

If I were setting this up from scratch, I would probably put the dates in
Column A, and the names across the top (assuming you don't have over ~200
people).

By having all the dates (365/year) even if you don't use them all, you have
several options:
(1) you could use an employee total on a rolling 365 days, giving you a
true, accurate rolling total with a simple formula, and
(2) if you need quarterly summary data (although your date ranges seem
unusual, I've never seen a company with quarters that start in the middle of
the month) you could adjust your formula to only include the months of
interest.

You would no longer need to worry about multiple sheets, or adding sheets
each quarter and updating your formulas to reference them.

If you decide to go this route, re-post and I'd be glad to help you with the
365 day rolling formula (based on brilliant work from others in this group)

Thanks,
Keith

"AdministrationIntern"
wrote in message ...
Alf,

Yes, sorry for not being clear before.

As for the date, it is a daily thing. So yes, it would proceed as
7/14/2006.
Then 7/15/2006. Then 7/16/2006.

Also, after the end of this current year, I think new worksheets would be
added. This is only for the ease of the people inputting the data - so
they
wouldn't have to go and clear old information out.

Does this make sense?

-Angie


"Alf Bryn" wrote:

Thanks for clarification. I see now that did not understand what you
wanted
to do.

I'm sorry that I can't help you with your problem. My advice to you if
you
don't get any help is to repost your problem in 3 to 4 days describing
in
detail what you want to do.

A cople of quick questions. The date column in the "Q1" is this dayly
basis?
I.e first date column is July 14th, the next July 15th and so forth or
is it
done in some other formate?

After a year do you plan to uppdate "Q1" with "new" data or are you
adding a
new sheet?

"AdministrationIntern"
wrote in message
...
Alf,

Thanks for your reply. Not quite sure I understand your
recommendations
because I am VERY new to Excel.

Let me clarify how the database is set up. Currently, there are 5
worksheets. The first is a "Year-to-Date". The next four worksheets
are
for
each quarter "Qtr1" "Qtr2" "Qtr3" and "Qtr4".

The policy is going to begin July 14th, so in Qtr1 worksheet, it
begins on
July 14th and goes until October 13th. Qtr2 worksheet begins with
October
14th and goes until Jan 13th. I have my dates going across the top,
and
the
employee names going down the side. The "Year-to-Date" worksheet sums
up
the
four quarters.

So my question is whether or not I'll be able to sum absences for a 12
month
basis. So in July of 2006, the number of absences from June 05 would
not
be
counted. Similarly, in August of 2006, the number of absences from
July 05
would not be counted.

Does this make sense?

Thank you in advance for any help that you may be able to give.

-Angie

"Alf Bryn" wrote:

Not sure I understood your problem righ but perhaps you could do
something
like this.

Sub Auto_Open()

'
Dim i As Integer
Application.DisplayAlerts = False
For i = Sheets.Count To 12 Step -1

If i 13 Then
Sheets(i).Delete
End If
Next i
Application.DisplayAlerts = True

End Sub

This assumes that the oldest sheet is the last one in the row of
sheets.

"AdministrationIntern"

wrote in message
...
I am creating an attendance database for my company.

There are 19 different departments in the company and each manager
tallies
his/her own employee attendances.

I had a spreadsheet set up, but it wasn't on a rolling calendar
basis.
Then,
I was going to have the managers delete old months, but that would
most
likely mess with the formulas.

So the new spreadsheet needs to be on a rolling calendar basis, so
that
when
a new month comes up, the previous month from last year will drop
off
in
calculations.

My file has three worksheets, one titled "Summary", one titled
"Details"
and
the last "Setup".

The Summary page should tally the total absences from the year for
each
employee. It serves as a quick view. The Details page is where
Managers
enter information about each individual employee, each day they are
late,
or
don't show up for work. What I would like to do on the set-up page
is
to
create a reference start date, so the Details page can reference
this
and
add
365 days...and sum the number of absences within that range. I
don't
know
how
to do this. How should the sheets be set up. Can someone please
help?

Thank you.