Place a togglebutton from the Control Toolbox Toolbar on the worksheet where
you want this behavior. double click on it to get to the click event, then
modify it to look similar to this:

Private Sub ToggleButton1_Click()
sSh = "'" & ActiveSheet.Name & "'!"
If ToggleButton1.Value Then
ToggleButton1.Caption = "A1:A6"
ActiveSheet.PageSetup.PrintArea = _
sSh & "A1:A6"
Else
ToggleButton1.Caption = "A1:A20"
ActiveSheet.PageSetup.PrintArea = _
sSh & "A1:A20"
End If
End Sub


in the dropdowns a the top, select Worksheet and Activate
put in code like this:

Private Sub Worksheet_Activate()
If ToggleButton1.Value Then
ToggleButton1.Caption = "A1:A6"
ActiveSheet.PageSetup.PrintArea = _
sSh & "A1:A6"
Else
ToggleButton1.Caption = "A1:A20"
ActiveSheet.PageSetup.PrintArea = _
sSh & "A1:A20"
End If
End Sub

Depending on what the user can do, you might need to put that code in the
selectionchange event rather than the activate event. As written, the
caption shows the current PrintArea setting. This seems most intutitive to
me. Modify to suite you individual situation.

--
Regards,
Tom Ogilvy

"John Davies" wrote in message
...
At times I need to print a different section of a spreadsheet.
Is it possible to set up a toggle button to set the area for printing?
For example to print cells a1:a6 you would click on the button once but to
print cells a1:a20 you would click on it again.

Thanks in advance of a favourable reply.

Regards
John D