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Default Populate excel file B with Columns/data from Excel File A

Is there a way to allow spreadsheet B to programmtically extract selected
columns and formatting from Spreadsheet A.

In this scenario I cannot be sure that Spreadhseet A is open.

The reason I need to do this is because Spreadsheet is extremely complex and
I need to create another spreadsheet view for another department and do not
wish to duplicate data.

Appreciate any advice

Thanks
Jason