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Old February 10th 06, 05:42 AM posted to microsoft.public.excel.setup
David McRitchie
 
Posts: n/a
Default Stop excel from dropping the 0 in the beginning of a number?

After creating the .txt file from Excel why are you reimporting it into Excel,
you are only creating this file for the use of Amazon.

To create the file from Excel you have the have the columns as text and
when you save the file File, Save As, CSV file MS-DOS should work.
I doubt very much that you want to create a Tab delimited file, people usually
create comma separated values files. Amazon may or may not accept
the CSV extension you can change it to .txt

If you do import the file into Excel you have to select each column and
indicate Text during the Test import wizard (.txt extension on a CSV file)
or open a new sheet and use Data, Import external data, import data
then choose comma which should be the delimiter that you used,
on the next panel select a column and on the right indicate Text.
But again, why are you reading the file created for Amazon back into Excel.

If Amazon still cannot read the file and you have the leading zeros in the file,
they you probably don't have the right directions. If the ten digits were
formatted as 0-0000-0000-0 then that would not be read into Excel
as a number and possibly not by Amazon. If you put anything into the
column to make it not a number like asterisks. Do you have a file that
worked -- can you get a sample file that works from Amazon and check
that. .

Do you have an Amazon page reference indicating what they want.
---
HTH,
David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001]
My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm
Search Page: http://www.mvps.org/dmcritchie/excel/search.htm

"Mo" wrote in message . ..
I format the Excel ISBN column to the 10 zeros, everything is cool; I set
the column to "text", and save it, first to Excel, and then to the tab
delimited .txtfile.
When I open the file I saved in the .xls format, the ten digits appear with
the leading zero.
Then I open the .txt file in Excel using the text import wizard, and in Step
3, set the column to be imported as text, the numbers are fine, all ten
digits appear.
Okay, then I open the same .txt file in Excel, but make no changes in the
text import wizard. The zeros have disappeared, the column has shrunk, so
that there is garbage in it, but when I expand it, I get the ISBN numbers,
WITHOUT the leading zeros.
My problem is that it is the .txt file I upload to Amazon, and they are
getting it without the leading zero. I have communicated ad nauseum with
them, and they keep giving me the same advice, which doesn't work.
Thanks to you all for the advice. I appreciate it.
Mo

"David McRitchie" wrote in message
...
You could convert to text directly, but it would not help your situation.
Select the cells you want formatted as Text -- generally an entire column.
Format, Cells, Number, Text

Even though you have formatted as text they do not instantly become text.
They become text when you reenter the information, i.e. F2, Enter

However --
Since your problem is one of missing zeros the above is not going to help
you,
because the number not the formatted number will be converted to text.

I previously suggested use of a helper (intermediate) column
B1: =TEXT(A1,"0-0000-0000-0")
You would then have to convert that helper column to text as formatted,
and therein lies the problem. You will need a macro to convert the
helper column to values based on it's text value. Or you could start
by formatting the original column with
Format, Cells, Number, custom, 0-0000-0000-0.
Then format as text which will be ignored until reentered.

Then select the column
Copy (Ctrl+C), Edit, Paste Special, Values

You can do the entire thing at once with a macro, a macro that could
be easily modified is
http://www.mvps.org/dmcritchie/excel/join.htm#fixUSzip5
simply change the format, and change or eliminate length testing.
---
HTH,
David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001]
My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm
Search Page: http://www.mvps.org/dmcritchie/excel/search.htm

"Rosewood" wrote in message
...
I am saving it as XLS file.

"**Gail**" wrote:

How are you saving the file? Are you saving as XLS or resaving as CSV
or TXT?


"Rosewood" wrote in message
...
:I am glad that someone else has also tried the 3 solutions that were
: suggested without success. In my case, the some of the numbers start
with
: zeros and some do not, depending on the OEM- which eliminates the
"special
: formatting" option. Unfortunately, the various OEM's are not
isolated, but
: combined in the same columns. Also, if the number is alpha-numeric,
Excel
: sometimes changes the format to scientific- even after the sheet has
been
: proofed and saved.
:
: Is there no way to format all the cells in a sheet in the "text"
format and
: make it stick?
:
: "Mo" wrote:
:
: This is exactly the problem I have in trying to save ISBN numbers
which
: often begin with a zero. I have tried all three methods you have
suggested.
: Once the text in the column appears correct, I save it in the xls
format,
: and can open it in excel correctly. But then I save it into the
tab
: delimited.txt file. When I open the text file in wordpad, I can
see the
: numbers are fine, with the leading zero correctly in place. Then
I open
: the file again in excel, and the zeros have been dropped. This is
a
: problem, because I must upload my books in a tab delimited file to
Amazon,
: but the zeros disappear, so they don't load my books.
: Mo
:
: "George King" wrote in
message
: ...
: Three ways:
: 1 - You can create a custom format (Format, Cells, Custom) and
enter the
: number of zeros that you want to see digits for.
: Example, if you want to see a total of 4 digits, even if you only
enter 2
: or
: 3, enter a custom format like "0000". Excel will display "0012"
when you
: enter 12. Note that Excel only stores the 12, but displays it as
0012.
:
: 2 - Format the cell as Text
:
: 3 - Enter an apostorphe first, then the number - like '0012
: Excel will not display the apostrophe, just the 0012.
: Note that Excel will treat this as text, not a number - won't
calculate
: anything when it's formated as text.
: --
: George
:
:
: "Rosewood" wrote:
:
: I do a lot of spreadsheet with number that start with one or
more zeros.
: Not
: matter how many times I change the cel format to "text" so that
the zeros
: are
: not dropped, I find that as I go down the sheet, they are
dropped and I
: have
: to re-format the cels to "text" and replace the zeros.
:
: How can I stop the program from dropping the initial zeros?
:
:
:










  #12   Report Post  
Old February 12th 06, 02:38 AM posted to microsoft.public.excel.setup
Mo
 
Posts: n/a
Default Stop excel from dropping the 0 in the beginning of a number?

I reimported it into Excel to see what would happen when Amazon received it.
Perhaps they do it some other way. They specify tab-delimited. My ten
digit number has no hyphens in it.
I will try your other suggestions. Thanks.
Mo

"David McRitchie" wrote in message
...
After creating the .txt file from Excel why are you reimporting it into
Excel,
you are only creating this file for the use of Amazon.

To create the file from Excel you have the have the columns as text and
when you save the file File, Save As, CSV file MS-DOS
should work.
I doubt very much that you want to create a Tab delimited file, people
usually
create comma separated values files. Amazon may or may not
accept
the CSV extension you can change it to .txt

If you do import the file into Excel you have to select each column and
indicate Text during the Test import wizard (.txt extension on a CSV
file)
or open a new sheet and use Data, Import external data, import data
then choose comma which should be the delimiter that you used,
on the next panel select a column and on the right indicate Text.
But again, why are you reading the file created for Amazon back into
Excel.

If Amazon still cannot read the file and you have the leading zeros in the
file,
they you probably don't have the right directions. If the ten digits
were
formatted as 0-0000-0000-0 then that would not be read into Excel
as a number and possibly not by Amazon. If you put anything into the
column to make it not a number like asterisks. Do you have a file that
worked -- can you get a sample file that works from Amazon and check
that. .

Do you have an Amazon page reference indicating what they want.
---
HTH,
David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001]
My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm
Search Page: http://www.mvps.org/dmcritchie/excel/search.htm

"Mo" wrote in message
. ..
I format the Excel ISBN column to the 10 zeros, everything is cool; I set
the column to "text", and save it, first to Excel, and then to the tab
delimited .txtfile.
When I open the file I saved in the .xls format, the ten digits appear
with
the leading zero.
Then I open the .txt file in Excel using the text import wizard, and in
Step
3, set the column to be imported as text, the numbers are fine, all ten
digits appear.
Okay, then I open the same .txt file in Excel, but make no changes in the
text import wizard. The zeros have disappeared, the column has shrunk,
so
that there is garbage in it, but when I expand it, I get the ISBN
numbers,
WITHOUT the leading zeros.
My problem is that it is the .txt file I upload to Amazon, and they are
getting it without the leading zero. I have communicated ad nauseum with
them, and they keep giving me the same advice, which doesn't work.
Thanks to you all for the advice. I appreciate it.
Mo

"David McRitchie" wrote in message
...
You could convert to text directly, but it would not help your
situation.
Select the cells you want formatted as Text -- generally an entire
column.
Format, Cells, Number, Text

Even though you have formatted as text they do not instantly become
text.
They become text when you reenter the information, i.e. F2, Enter

However --
Since your problem is one of missing zeros the above is not going to
help
you,
because the number not the formatted number will be converted to text.

I previously suggested use of a helper (intermediate) column
B1: =TEXT(A1,"0-0000-0000-0")
You would then have to convert that helper column to text as formatted,
and therein lies the problem. You will need a macro to convert the
helper column to values based on it's text value. Or you could start
by formatting the original column with
Format, Cells, Number, custom, 0-0000-0000-0.
Then format as text which will be ignored until reentered.

Then select the column
Copy (Ctrl+C), Edit, Paste Special, Values

You can do the entire thing at once with a macro, a macro that could
be easily modified is
http://www.mvps.org/dmcritchie/excel/join.htm#fixUSzip5
simply change the format, and change or eliminate length testing.
---
HTH,
David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001]
My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm
Search Page: http://www.mvps.org/dmcritchie/excel/search.htm

"Rosewood" wrote in message
...
I am saving it as XLS file.

"**Gail**" wrote:

How are you saving the file? Are you saving as XLS or resaving as
CSV
or TXT?


"Rosewood" wrote in message
...
:I am glad that someone else has also tried the 3 solutions that
were
: suggested without success. In my case, the some of the numbers
start
with
: zeros and some do not, depending on the OEM- which eliminates the
"special
: formatting" option. Unfortunately, the various OEM's are not
isolated, but
: combined in the same columns. Also, if the number is
alpha-numeric,
Excel
: sometimes changes the format to scientific- even after the sheet
has
been
: proofed and saved.
:
: Is there no way to format all the cells in a sheet in the "text"
format and
: make it stick?
:
: "Mo" wrote:
:
: This is exactly the problem I have in trying to save ISBN
numbers
which
: often begin with a zero. I have tried all three methods you
have
suggested.
: Once the text in the column appears correct, I save it in the
xls
format,
: and can open it in excel correctly. But then I save it into the
tab
: delimited.txt file. When I open the text file in wordpad, I can
see the
: numbers are fine, with the leading zero correctly in place.
Then
I open
: the file again in excel, and the zeros have been dropped. This
is
a
: problem, because I must upload my books in a tab delimited file
to
Amazon,
: but the zeros disappear, so they don't load my books.
: Mo
:
: "George King" wrote in
message
: ...
: Three ways:
: 1 - You can create a custom format (Format, Cells, Custom) and
enter the
: number of zeros that you want to see digits for.
: Example, if you want to see a total of 4 digits, even if you
only
enter 2
: or
: 3, enter a custom format like "0000". Excel will display
"0012"
when you
: enter 12. Note that Excel only stores the 12, but displays it
as
0012.
:
: 2 - Format the cell as Text
:
: 3 - Enter an apostorphe first, then the number - like '0012
: Excel will not display the apostrophe, just the 0012.
: Note that Excel will treat this as text, not a number - won't
calculate
: anything when it's formated as text.
: --
: George
:
:
: "Rosewood" wrote:
:
: I do a lot of spreadsheet with number that start with one or
more zeros.
: Not
: matter how many times I change the cel format to "text" so
that
the zeros
: are
: not dropped, I find that as I go down the sheet, they are
dropped and I
: have
: to re-format the cels to "text" and replace the zeros.
:
: How can I stop the program from dropping the initial zeros?
:
:
:













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