Excel data reformatted in Word mailmerge
 

G'Day,

I'm using an Excel worksheet as a data source for merging into a Word
document. Some cells are "formatted" to contain blank lines (entered
using Alt-Enter) to act as paragraph separators. During the merge these

blank lines appear to be removed. E.g.


First pice of text.


Second piece of text.


Third piece of text.


becomes, after the merge,


First pice of text.
Second piece of text.
Third piece of text.


I've tried formatting the Word document using space after paragraphs
but this adds extra space when the source data is of the form:


First piece of text


First list item
Second list item
Third list item


This becomes:


First piece of text


First list item


Second list item


Third list item


Any suggestions/thoughts on ways to preserve the Excel-based formatting

of the text would be appreciated.


Thanks in advance,


Clive

Excel data reformatted in Word mailmerge
 

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G'Day,

I'm using an Excel worksheet as a data source for merging into a Word
document. Some cells are "formatted" to contain blank lines (entered
using Alt-Enter) to act as paragraph separators. During the merge these

blank lines appear to be removed. E.g.


First pice of text.


Second piece of text.


Third piece of text.


becomes, after the merge,


First pice of text.
Second piece of text.
Third piece of text.


I've tried formatting the Word document using space after paragraphs
but this adds extra space when the source data is of the form:


First piece of text


First list item
Second list item
Third list item


This becomes:


First piece of text


First list item


Second list item


Third list item


Any suggestions/thoughts on ways to preserve the Excel-based formatting

of the text would be appreciated.


Thanks in advance,


Clive


Hi Clive,

Maybe this could be useful for you:

http://office.microsoft.com/en-ca/as...164951033.aspx

--
Hope I helped you.

Thanks in advance for your feedback.

Ciao

Franz Verga from Italy

Excel data reformatted in Word mailmerge
 

G'Day Franz,

Thanks for your input. Alas, I don't think the link helped.

I opened the spreadsheet using Access and noticed some fields were
identified by Access as text, others were memo. The memo fields allowed
their text to pass through the mail merge complete; the text fields
were truncated.

Solution: I entered a dummy first record, making sure each field in the
new first record contained text with more than 255 characters. Opeing
the new spreadsheet in Access, all fields were memo. The mailmerge
worked "perfectly" with no truncation of any fields.

Regards,

Clive