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Totalling rows
I have a table of 12 columns of numbers reflecting the expenses of depts for
the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You |
You might try giving each of your months a code number, such as July=1,
aug=2, etc up to June=12, then use a SUMIF formula with condition of "greater than" whatever month you're interested in.......... Vaya con Dios, Chuck, CABGx3 "Muruk" wrote in message ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You |
Don,
In Australia our financial year is from Jul to Jun Regards, "Don Guillett" wrote: Do you really have may & jun come after jul & aug? -- Don Guillett SalesAid Software "Muruk" wrote in message ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You |
Hi!
First, I like Chuck's idea! Not sure what you mean by this: At the end of each month I wish to have the total reflect only the months remaining to the end of the year. What if it isn't the end of a month? Does that mean you only want the total for the next month to the end of the fiscal year? If that's the case: Assume the depts are in col A. Jul, Aug, Sept etc are in the range B1:M1 =SUM(OFFSET(B2,0,MATCH(TEXT(TODAY(),"mmm"),B1:M1,0 ),1,12- MATCH(TEXT(TODAY(),"mmm"),B1:M1,0))) See why I like Chuck's idea! Biff -----Original Message----- I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You . |
Chuck,
"CLR" wrote: You might try giving each of your months a code number, such as July=1, aug=2, etc up to June=12, then use a SUMIF formula with condition of "greater than" whatever month you're interested in.......... Vaya con Dios, Chuck, CABGx3 "Muruk" wrote in message ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You |
Chuck,
thanks for the feedback, the use of the SUMIF formula seems to work. However I would like the criteria in the SUMIF formula to refer to a cell which contains a number between 1 and 12. I want the formula to sum anything greater than the number in the cell e.g. SUMIF(range,"a1", sumrange). A1 in this example is the cell containing the number that refers to the month. Anyhow, it does not seem to like "a1", if I take the quotes off I get a zero value. Any further thoughts. Muruk "CLR" wrote: You might try giving each of your months a code number, such as July=1, aug=2, etc up to June=12, then use a SUMIF formula with condition of "greater than" whatever month you're interested in.......... Vaya con Dios, Chuck, CABGx3 "Muruk" wrote in message ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You |
Phew Biff my head is spinning.
Yes I think that Chucks idea is fine. If I understand your formula correctly you are using today to determine the month. Unfortunately this is an accounting exercise which deals with historical data. E.G. Although it is now December I still want to calculate the numbers from Dec to Jun. Thank you for taking the time to respond. "Biff" wrote: Hi! First, I like Chuck's idea! Not sure what you mean by this: At the end of each month I wish to have the total reflect only the months remaining to the end of the year. What if it isn't the end of a month? Does that mean you only want the total for the next month to the end of the fiscal year? If that's the case: Assume the depts are in col A. Jul, Aug, Sept etc are in the range B1:M1 =SUM(OFFSET(B2,0,MATCH(TEXT(TODAY(),"mmm"),B1:M1,0 ),1,12- MATCH(TEXT(TODAY(),"mmm"),B1:M1,0))) See why I like Chuck's idea! Biff -----Original Message----- I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You . |
Just another option to try ..
Assume the depts are in col A. with B1:M1 containing dates*: Jul-04, Aug-04,.. Jun-05 *"1st of month" dates in "mmm-yy" format filled across, i.e. entered in B1: Jul-04 (Actual value is: 01-Jul-2004), B1 filled across to M1 and with "Total" in N1 Put in N2: =SUM(INDIRECT(CHAR(MATCH(DATE(YEAR(TODAY()),MONTH( TODAY()),1),$B$1:$M$1,0)+6 6)&ROW()&":M"&ROW())) Copy down -- Rgds Max xl 97 --- GMT+8, 1° 22' N 103° 45' E xdemechanik <atyahoo<dotcom ---- "Muruk" wrote in message ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You |
Hi!
Although it is now December I still want to calculate the numbers from Dec to Jun. OK, just a minor modification: =SUM(OFFSET(B2,0,MATCH(TEXT(TODAY(),"mmm"),B1:M1,0 )-1,1,12- MATCH(TEXT(TODAY(),"mmm"),B1:M1,0)+1)) Biff -----Original Message----- Phew Biff my head is spinning. Yes I think that Chucks idea is fine. If I understand your formula correctly you are using today to determine the month. Unfortunately this is an accounting exercise which deals with historical data. E.G. Although it is now December I still want to calculate the numbers from Dec to Jun. Thank you for taking the time to respond. "Biff" wrote: Hi! First, I like Chuck's idea! Not sure what you mean by this: At the end of each month I wish to have the total reflect only the months remaining to the end of the year. What if it isn't the end of a month? Does that mean you only want the total for the next month to the end of the fiscal year? If that's the case: Assume the depts are in col A. Jul, Aug, Sept etc are in the range B1:M1 =SUM(OFFSET(B2,0,MATCH(TEXT(TODAY (),"mmm"),B1:M1,0),1,12- MATCH(TEXT(TODAY(),"mmm"),B1:M1,0))) See why I like Chuck's idea! Biff -----Original Message----- I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You . . |
Hi!
Try this: =SUMIF(range,""&A1,sum_range) Biff -----Original Message----- Chuck, thanks for the feedback, the use of the SUMIF formula seems to work. However I would like the criteria in the SUMIF formula to refer to a cell which contains a number between 1 and 12. I want the formula to sum anything greater than the number in the cell e.g. SUMIF (range,"a1", sumrange). A1 in this example is the cell containing the number that refers to the month. Anyhow, it does not seem to like "a1", if I take the quotes off I get a zero value. Any further thoughts. Muruk "CLR" wrote: You might try giving each of your months a code number, such as July=1, aug=2, etc up to June=12, then use a SUMIF formula with condition of "greater than" whatever month you're interested in.......... Vaya con Dios, Chuck, CABGx3 "Muruk" wrote in message news:D0D65C1F-4D9D-446E-AA3B- ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You . |
Biff,
Spot on, it works a charm. WE also found that by leaving the criteria as A1 and placing the sign in front of the number in A1 it also worked. E.G. A1 shows 5. However I think your solution is cleaner in that I only have to change the number in one cell. Many thanks "Biff" wrote: Hi! Try this: =SUMIF(range,""&A1,sum_range) Biff -----Original Message----- Chuck, thanks for the feedback, the use of the SUMIF formula seems to work. However I would like the criteria in the SUMIF formula to refer to a cell which contains a number between 1 and 12. I want the formula to sum anything greater than the number in the cell e.g. SUMIF (range,"a1", sumrange). A1 in this example is the cell containing the number that refers to the month. Anyhow, it does not seem to like "a1", if I take the quotes off I get a zero value. Any further thoughts. Muruk "CLR" wrote: You might try giving each of your months a code number, such as July=1, aug=2, etc up to June=12, then use a SUMIF formula with condition of "greater than" whatever month you're interested in.......... Vaya con Dios, Chuck, CABGx3 "Muruk" wrote in message news:D0D65C1F-4D9D-446E-AA3B- ... I have a table of 12 columns of numbers reflecting the expenses of depts for the year. e.g. Jul Aug ...........May Jun Total Dept 1 100 120 130 90 1230 Dept 2 200 202 240 195 2600 Dept 3 At the end of each month I wish to have the total reflect only the months remaining to the end of the year. e.g. at the end of Aug, the formula in the total colum would only add from Sept to Jun. Can anyone assist with the formula I need to use?? Thank You . |
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