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I need to keep track of maintenance on certain machines and how much it costs.
Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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=SUMPRODUCT((A1:A100="machine")*(YEAR(B1:B100)=200 5)*(MONTH(B1:B100)={1,2,3}
)*C1:C100) -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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assuming
dates machine cost =sumproduct((month(a2:a22)=3)*(b2:b22="machine1")* c2:c22) -- Don Guillett SalesAid Software "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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Tks for the quick response.
The spreadsheet I'm using is set up like a database.I have 2 columns for Date. The first only shows the month, the second shows the actual date the main. was done. The first column is the one I need (I think). Here's my question For the month of January for Machine #1 what was the total cost of maintenance? so for every Month in column1 that = January and for every machine #1 = column 2 sum up all cost . I'm not sure if it should be treated as an array (I've tried both ways same result) Tks "Bob Phillips" wrote: =SUMPRODUCT((A1:A100="machine")*(YEAR(B1:B100)=200 5)*(MONTH(B1:B100)={1,2,3} )*C1:C100) -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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The problem with having just a separate month column is that there can be
data for say Jan 2005 and Jan 2006, so I added a test for the year. This should still get you the cost for Jan 2005 =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= 1)*$D$1:$D$100) and this will get the first quarter =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= {1,2,3})*$D$1:$D$100) where column A holds the machine data, C holds the date, and D the amount. Just change to suit -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... Tks for the quick response. The spreadsheet I'm using is set up like a database.I have 2 columns for Date. The first only shows the month, the second shows the actual date the main. was done. The first column is the one I need (I think). Here's my question For the month of January for Machine #1 what was the total cost of maintenance? so for every Month in column1 that = January and for every machine #1 = column 2 sum up all cost . I'm not sure if it should be treated as an array (I've tried both ways same result) Tks "Bob Phillips" wrote: =SUMPRODUCT((A1:A100="machine")*(YEAR(B1:B100)=200 5)*(MONTH(B1:B100)={1,2,3} )*C1:C100) -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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this is the formula I have right know (in a seperate workbook)
=SUMPRODUCT((YEAR(A1:A10)=2005*(MONTH(A1:A10)=11)* (C1:C10="H-540")*E1:E10)) this gives me a $0.00 total when I should be at a $3500.00 total The format for first column I had the month in was general , I tried typing in the number for the month and the name same result. I switch the format to Month-Day-Year Ctrl+Shift+Enter ?? after didn't work either "Bob Phillips" wrote: The problem with having just a separate month column is that there can be data for say Jan 2005 and Jan 2006, so I added a test for the year. This should still get you the cost for Jan 2005 =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= 1)*$D$1:$D$100) and this will get the first quarter =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= {1,2,3})*$D$1:$D$100) where column A holds the machine data, C holds the date, and D the amount. Just change to suit -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... Tks for the quick response. The spreadsheet I'm using is set up like a database.I have 2 columns for Date. The first only shows the month, the second shows the actual date the main. was done. The first column is the one I need (I think). Here's my question For the month of January for Machine #1 what was the total cost of maintenance? so for every Month in column1 that = January and for every machine #1 = column 2 sum up all cost . I'm not sure if it should be treated as an array (I've tried both ways same result) Tks "Bob Phillips" wrote: =SUMPRODUCT((A1:A100="machine")*(YEAR(B1:B100)=200 5)*(MONTH(B1:B100)={1,2,3} )*C1:C100) -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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Watch those parentheses!
=SUMPRODUCT((YEAR(A1:A10)=2005)*(MONTH(A1:A10)=11) *(C1:C10="H-540")*E1:E10)) you had: =SUMPRODUCT((YEAR(A1:A10)=2005*(MONTH(A1:A10)=11)* (C1:C10="H-540")*E1:E10)) One of these things is not like the other <vbg. And one more way: =SUMPRODUCT(--(TEXT(A1:A10,"yyyymm")="200511"),--(C1:C10="H-540"),(E1:E10)) =sumproduct() likes to work with numbers. The -- stuff converts true's to 1's and false's to 0's. hellZg8 wrote: this is the formula I have right know (in a seperate workbook) =SUMPRODUCT((YEAR(A1:A10)=2005*(MONTH(A1:A10)=11)* (C1:C10="H-540")*E1:E10)) this gives me a $0.00 total when I should be at a $3500.00 total The format for first column I had the month in was general , I tried typing in the number for the month and the name same result. I switch the format to Month-Day-Year Ctrl+Shift+Enter ?? after didn't work either "Bob Phillips" wrote: The problem with having just a separate month column is that there can be data for say Jan 2005 and Jan 2006, so I added a test for the year. This should still get you the cost for Jan 2005 =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= 1)*$D$1:$D$100) and this will get the first quarter =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= {1,2,3})*$D$1:$D$100) where column A holds the machine data, C holds the date, and D the amount. Just change to suit -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... Tks for the quick response. The spreadsheet I'm using is set up like a database.I have 2 columns for Date. The first only shows the month, the second shows the actual date the main. was done. The first column is the one I need (I think). Here's my question For the month of January for Machine #1 what was the total cost of maintenance? so for every Month in column1 that = January and for every machine #1 = column 2 sum up all cost . I'm not sure if it should be treated as an array (I've tried both ways same result) Tks "Bob Phillips" wrote: =SUMPRODUCT((A1:A100="machine")*(YEAR(B1:B100)=200 5)*(MONTH(B1:B100)={1,2,3} )*C1:C100) -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks -- Dave Peterson |
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Tks Dave greatly appreciate it.this does work now
Thank you again to all "Dave Peterson" wrote: Watch those parentheses! =SUMPRODUCT((YEAR(A1:A10)=2005)*(MONTH(A1:A10)=11) *(C1:C10="H-540")*E1:E10)) you had: =SUMPRODUCT((YEAR(A1:A10)=2005*(MONTH(A1:A10)=11)* (C1:C10="H-540")*E1:E10)) One of these things is not like the other <vbg. And one more way: =SUMPRODUCT(--(TEXT(A1:A10,"yyyymm")="200511"),--(C1:C10="H-540"),(E1:E10)) =sumproduct() likes to work with numbers. The -- stuff converts true's to 1's and false's to 0's. hellZg8 wrote: this is the formula I have right know (in a seperate workbook) =SUMPRODUCT((YEAR(A1:A10)=2005*(MONTH(A1:A10)=11)* (C1:C10="H-540")*E1:E10)) this gives me a $0.00 total when I should be at a $3500.00 total The format for first column I had the month in was general , I tried typing in the number for the month and the name same result. I switch the format to Month-Day-Year Ctrl+Shift+Enter ?? after didn't work either "Bob Phillips" wrote: The problem with having just a separate month column is that there can be data for say Jan 2005 and Jan 2006, so I added a test for the year. This should still get you the cost for Jan 2005 =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= 1)*$D$1:$D$100) and this will get the first quarter =SUMPRODUCT(($A$1:$A$100="Machine #1")*(YEAR($C$1:$C$100)=2005)*(MONTH($C$1:$C$100)= {1,2,3})*$D$1:$D$100) where column A holds the machine data, C holds the date, and D the amount. Just change to suit -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... Tks for the quick response. The spreadsheet I'm using is set up like a database.I have 2 columns for Date. The first only shows the month, the second shows the actual date the main. was done. The first column is the one I need (I think). Here's my question For the month of January for Machine #1 what was the total cost of maintenance? so for every Month in column1 that = January and for every machine #1 = column 2 sum up all cost . I'm not sure if it should be treated as an array (I've tried both ways same result) Tks "Bob Phillips" wrote: =SUMPRODUCT((A1:A100="machine")*(YEAR(B1:B100)=200 5)*(MONTH(B1:B100)={1,2,3} )*C1:C100) -- HTH RP (remove nothere from the email address if mailing direct) "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks -- Dave Peterson |
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Take a look at Pivot tables and you will see how easy this stuff is.
http://www.geocities.com/jonpeltier/...pivotstart.htm -- Regards Ken....................... Microsoft MVP - Excel Sys Spec - Win XP Pro / XL 97/00/02/03 ------------------------------*------------------------------*---------------- It's easier to beg forgiveness than ask permission :-) ------------------------------*------------------------------*---------------- "hellZg8" wrote in message ... I need to keep track of maintenance on certain machines and how much it costs. Would like to be able to show how much was spent on each machine in a given month or qtr. any Ideas Tks |
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