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Count Intervals of Filtered TEXT values in Column and Return Count across a Row
Hi All, I require a Formula to calculate the intervals between each individual occurrence of a TEXT value (the number of Rows between the LAST instance and the PREVIOUS instance) in a column, and return each interval result to a separate Column on the same Row – starting with the most recent ( the LAST) occurrence. Source Data starts from Row19. Text values of the same value will be in the same column; i.e. 50-51 all in column “B.” Locate when TEXT values LAST appeared together and Count back to their PREVIOUS appearance together to get the required Count; i.e. the number of Rows between the LAST appearance and the PREVIOUS appearance. Count from the Row ABOVE LAST appearance to the Row BEFORE PREVIOUS appearance. Sample Data extract – Sheet1: Source Data starts from Row19 Column B ColB means Column B etc ColB Houses the Text values 50-51 ColC Houses the Text values 55-56 Where I have written the word blank (purely as a visual aid) in ColB – is a Formula that has returned empty text. Row19 ColB blank Row20-Row83 ColB blank Row84 ColB 50-51 Row85-Row133 ColB blank Row134 ColB 50-51 Row135-Row136 ColB blank Row137 ColB 50-51 Row138-Row141 ColB blank Row142 ColB 50-51 Row143-Row172 ColB blank Row173 ColB 50-51 Row174-Row266 ColB blank Row267 ColB 50-51 Row268-Row297 ColB blank Row298 ColB 50-51 Row299-Row379 ColB blank Row380 ColB 50-51 Row381-Row396 ColB blank Row397 ColB 50-51 So, the Formula needs to find each Row with the TEXT value and calculate the interval for each occurrence or instance of the TEXT value by counting the Row numbers as explained above. The results should be returned in a horizontal array to a new Sheet – using a separate column for each TEXT value instance – interval calculation. In the above example, Row397 is the LAST Row with an instance of a TEXT value – this should be the basis for the FIRST calculated interval returned to the New Sheet column B, Row380 should be used for the SECOND calculated interval returned to column C etc. The Formula placed in the New Sheet and copied across column B to however many columns there are Rows of TEXT values needs to be flexible enough to identify TEXT values beyond Row397 and be adaptable to look for other TEXT values: 55-56, 59-60 etc. Expected Results – New Sheet: ColA ColB ColC ColD ColE ColF ColG ColH ColI ColJ etc Row8 50-51 16 81 30 93 30 4 2 49 64 Row9 55-56 Row10 59-60 etc If the above is misaligned: Row8 ColA =Text value 50-51 ColB = interval 16 ColC = interval 81 ColD = interval 30 ColE = interval 93 ColF = interval 30 ColG = interval 4 ColH = interval 2 ColI = interval 49 ColJ = interval 64 Thanks Sam -- Message posted via http://www.officekb.com |
Try the following...
1) Select cell B8 2) Define the following references (Insert Name Define): Name: BigText Refers to: =REPT("z",255) Click Add Name: Range Refers to: =Sheet1!$B$18:INDEX(Sheet1!$B$18:$B$65536,MATCH(Bi gText,Sheet1!$B$18:$B$6 5536)) Click Add Name: NumCount Refers to: =COUNTIF(Range,Sheet1!$A8)+(Sheet1!$B$19<Sheet1!$ A8) Click Ok Name: Array1 Refers to: =LARGE(IF((Range=Sheet1!$A8)+(ROW(Range)=IF(Sheet1 !$B$19<Sheet1!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("2:"&NumCount))) Click Add Name: Array2 Refers to: =LARGE(IF((Range=Sheet1!$A8)+(ROW(Range)=IF(Sheet1 !$B$19<Sheet1!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("1:"&NumCount-1))) Click Ok 3) Select/highlight the range of cells in row 8 that will contain the results, for example, B8:AE8 4) With the range of cells selected/highlighted, enter the following formula and confirm with CONTROL+SHIFT+ENTER: =TRANSPOSE(Array2-Array1)-1 5) Copy the formula to other rows. To do so, select B8:AE8 first, then Copy/Paste. 6) Use conditional formatting to hide the error values that will occur: a) Select B8 b) Format Conditional Formatting Formula Is c) Enter the following formula: =ISERROR(B8) d) Choose 'White' as your font e) Click Ok f) Copy the format to other cells using the 'Format Painter' or 'Copy Paste Special Formats'. Hope this helps! In article , "Sam via OfficeKB.com" wrote: Hi All, I require a Formula to calculate the intervals between each individual occurrence of a TEXT value (the number of Rows between the LAST instance and the PREVIOUS instance) in a column, and return each interval result to a separate Column on the same Row – starting with the most recent ( the LAST) occurrence. Source Data starts from Row19. Text values of the same value will be in the same column; i.e. 50-51 all in column “B.” Locate when TEXT values LAST appeared together and Count back to their PREVIOUS appearance together to get the required Count; i.e. the number of Rows between the LAST appearance and the PREVIOUS appearance. Count from the Row ABOVE LAST appearance to the Row BEFORE PREVIOUS appearance. Sample Data extract – Sheet1: Source Data starts from Row19 Column B ColB means Column B etc ColB Houses the Text values 50-51 ColC Houses the Text values 55-56 Where I have written the word blank (purely as a visual aid) in ColB – is a Formula that has returned empty text. Row19 ColB blank Row20-Row83 ColB blank Row84 ColB 50-51 Row85-Row133 ColB blank Row134 ColB 50-51 Row135-Row136 ColB blank Row137 ColB 50-51 Row138-Row141 ColB blank Row142 ColB 50-51 Row143-Row172 ColB blank Row173 ColB 50-51 Row174-Row266 ColB blank Row267 ColB 50-51 Row268-Row297 ColB blank Row298 ColB 50-51 Row299-Row379 ColB blank Row380 ColB 50-51 Row381-Row396 ColB blank Row397 ColB 50-51 So, the Formula needs to find each Row with the TEXT value and calculate the interval for each occurrence or instance of the TEXT value by counting the Row numbers as explained above. The results should be returned in a horizontal array to a new Sheet – using a separate column for each TEXT value instance – interval calculation. In the above example, Row397 is the LAST Row with an instance of a TEXT value – this should be the basis for the FIRST calculated interval returned to the New Sheet column B, Row380 should be used for the SECOND calculated interval returned to column C etc. The Formula placed in the New Sheet and copied across column B to however many columns there are Rows of TEXT values needs to be flexible enough to identify TEXT values beyond Row397 and be adaptable to look for other TEXT values: 55-56, 59-60 etc. Expected Results – New Sheet: ColA ColB ColC ColD ColE ColF ColG ColH ColI ColJ etc Row8 50-51 16 81 30 93 30 4 2 49 64 Row9 55-56 Row10 59-60 etc If the above is misaligned: Row8 ColA =Text value 50-51 ColB = interval 16 ColC = interval 81 ColD = interval 30 ColE = interval 93 ColF = interval 30 ColG = interval 4 ColH = interval 2 ColI = interval 49 ColJ = interval 64 Thanks Sam |
Hi Domenic, Thank you for all your help. Your Formula does provide the expected results for the first Row - Row8 on the Sheet I refer to as NewSheet (for the expected results). However, I get the REF Error message on all subsequent rows. I may have confused the sheet names in the various formulas, so, I'll just run through what I've done: 1) Select cell B8 = NewSheet - expected results 2) Define the following references (Insert Name Define): Name: BigText Refers to: =REPT("z",255) Click Add - Defined as stated above Name: Range Refers to: =Sheet1!$B$18:INDEX(Sheet1!$B$18:$B$65536,MATCH(Bi gText,Sheet1!$B$18:$B$65536) ) Click Add - My data actually starts in Row no.19 but there are text labels in Row no.18. Name: NumCount Refers to: =COUNTIF(Range,Sheet1!$A8)+(Sheet1!$B$19<Sheet1!$ A8) Click Ok - I've taken Sheet1 in the COUNTIF Range to mean my NewSheet with the expected results. And this (Sheet1!$B$19<Sheet1!$A8) - to mean (SourceDataSheet!$B $19<NewSheet!$A8) Name: Array1 Refers to: =LARGE(IF((Range=Sheet1!$A8)+(ROW(Range)=IF(Sheet1 !$B$19<Sheet1!$A8,18,19)), ROW(Range)),ROW(INDIRECT("2:"&NumCount))) Click Add - Sheet1 reference to $A8 is my NewSheet with the expected results, Sheet1 reference to $B$19 is my original Source Data. Name: Array2 Refers to: =LARGE(IF((Range=Sheet1!$A8)+(ROW(Range)=IF(Sheet1 !$B$19<Sheet1!$A8,18,19)), ROW(Range)),ROW(INDIRECT("1:"&NumCount-1))) Click Ok - Sheet1 reference to $A8 is my NewSheet with the expected results, Sheet1 reference to $B$19 is my original Source Data. 3) Select/highlight the range of cells in row 8 that will contain the results, for example, B8:AE8 - completed as suggested. 4) With the range of cells selected/highlighted, enter the following formula and confirm with CONTROL+SHIFT+ENTER: =TRANSPOSE(Array2-Array1)-1 I'm not sure what I may have done incorrectly? I do get the correct results for the first row on the NewSheet. Any further help very much appreciated. Thanks Sam Domenic wrote: Try the following... 1) Select cell B8 2) Define the following references (Insert Name Define): Name: BigText Refers to: =REPT("z",255) Click Add Name: Range Refers to: =Sheet1!$B$18:INDEX(Sheet1!$B$18:$B$65536,MATCH(B igText,Sheet1!$B$18:$B$6 5536)) Click Add Name: NumCount Refers to: =COUNTIF(Range,Sheet1!$A8)+(Sheet1!$B$19<Sheet1! $A8) Click Ok Name: Array1 Refers to: =LARGE(IF((Range=Sheet1!$A8)+(ROW(Range)=IF(Sheet 1!$B$19<Sheet1!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("2:"&NumCount))) Click Add Name: Array2 Refers to: =LARGE(IF((Range=Sheet1!$A8)+(ROW(Range)=IF(Sheet 1!$B$19<Sheet1!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("1:"&NumCount-1))) Click Ok 3) Select/highlight the range of cells in row 8 that will contain the results, for example, B8:AE8 4) With the range of cells selected/highlighted, enter the following formula and confirm with CONTROL+SHIFT+ENTER: =TRANSPOSE(Array2-Array1)-1 5) Copy the formula to other rows. To do so, select B8:AE8 first, then Copy/Paste. 6) Use conditional formatting to hide the error values that will occur: a) Select B8 b) Format Conditional Formatting Formula Is c) Enter the following formula: =ISERROR(B8) d) Choose 'White' as your font e) Click Ok f) Copy the format to other cells using the 'Format Painter' or 'Copy Paste Special Formats'. Hope this helps! Hi All, [quoted text clipped - 81 lines] Thanks Sam -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...tions/200507/1 |
In article ,
"Sam via OfficeKB.com" wrote: Name: Range Refers to: =Sheet1!$B$18:INDEX(Sheet1!$B$18:$B$65536,MATCH(Bi gText,Sheet1!$B$18:$B$65536) ) Click Add - My data actually starts in Row no.19 but there are text labels in Row no.18. Yes, I understand that your data starts in row 19. The reference starts at row 18, and that's by design. I should have made note of it so that there wouldn't be any confusion. I'm not sure what I may have done incorrectly? I do get the correct results for the first row on the NewSheet. You'll get a #REF! error if there's no data in your range that meets the criterion or if there's only one cell that meets the criterion, and that cell is the first one, B19. Is this the case? |
Hi Domenic, You'll get a #REF! error if there's no data in your range that meets the criterion or if there's only one cell that meets the criterion, and that cell is the first one, B19. Is this the case? No to the above. My mistake as usual. The reason I'm getting the #REF! error on all rows but the first: I carelessly omitted part of the sentence in the last paragraph of my original explanation. In full it should have read: The Formula placed in the New Sheet and copied across column B to however many columns there are Rows of TEXT values needs to be flexible enough to identify TEXT values beyond Row397 and be adaptable to look for other TEXT values: 55-56, 59-60 etc. in different columns on the Source Data Sheet (Sample Data extract Sheet1). So, on the Source Data sheet to find text value 50-51 need to look in column B, to find text value 55-56 need to look in column C, to find text value 59- 60 need to look in column D etc. Each text value range is in a different column on the Source Data Sheet. Expected Results – New Sheet: ColA ColB ColC ColD ColE ColF ColG ColH ColI ColJ etc Row8 50-51 16 81 30 93 30 4 2 49 64 Row9 55-56 Row10 59-60 etc The Named Formulas "Range", "NumCount", "Array1" and "Array2" cell referencing is absoluted based on the information in my original Post. Do I need to create separate Named Formulas for each individual text value range to have the calculated intervals returned. If you can offer any further suggestions - most appreciated. Apologies for confusion. Thanks Sam -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...tions/200507/1 |
Hi Sam,
Domenic has given you a fine answer using formulas as you asked. I looked at it from a macro standpoint and if you're interested in that version send me your email address. CHORDially, Art Farrell "Sam via OfficeKB.com" wrote in message ... Hi All, I require a Formula to calculate the intervals between each individual occurrence of a TEXT value (the number of Rows between the LAST instance and the PREVIOUS instance) in a column, and return each interval result to a separate Column on the same Row - starting with the most recent ( the LAST) occurrence. Source Data starts from Row19. Text values of the same value will be in the same column; i.e. 50-51 all in column "B." Locate when TEXT values LAST appeared together and Count back to their PREVIOUS appearance together to get the required Count; i.e. the number of Rows between the LAST appearance and the PREVIOUS appearance. Count from the Row ABOVE LAST appearance to the Row BEFORE PREVIOUS appearance. Sample Data extract - Sheet1: Source Data starts from Row19 Column B ColB means Column B etc ColB Houses the Text values 50-51 ColC Houses the Text values 55-56 Where I have written the word blank (purely as a visual aid) in ColB - is a Formula that has returned empty text. Row19 ColB blank Row20-Row83 ColB blank Row84 ColB 50-51 Row85-Row133 ColB blank Row134 ColB 50-51 Row135-Row136 ColB blank Row137 ColB 50-51 Row138-Row141 ColB blank Row142 ColB 50-51 Row143-Row172 ColB blank Row173 ColB 50-51 Row174-Row266 ColB blank Row267 ColB 50-51 Row268-Row297 ColB blank Row298 ColB 50-51 Row299-Row379 ColB blank Row380 ColB 50-51 Row381-Row396 ColB blank Row397 ColB 50-51 So, the Formula needs to find each Row with the TEXT value and calculate the interval for each occurrence or instance of the TEXT value by counting the Row numbers as explained above. The results should be returned in a horizontal array to a new Sheet - using a separate column for each TEXT value instance - interval calculation. In the above example, Row397 is the LAST Row with an instance of a TEXT value - this should be the basis for the FIRST calculated interval returned to the New Sheet column B, Row380 should be used for the SECOND calculated interval returned to column C etc. The Formula placed in the New Sheet and copied across column B to however many columns there are Rows of TEXT values needs to be flexible enough to identify TEXT values beyond Row397 and be adaptable to look for other TEXT values: 55-56, 59-60 etc. Expected Results - New Sheet: ColA ColB ColC ColD ColE ColF ColG ColH ColI ColJ etc Row8 50-51 16 81 30 93 30 4 2 49 64 Row9 55-56 Row10 59-60 etc If the above is misaligned: Row8 ColA =Text value 50-51 ColB = interval 16 ColC = interval 81 ColD = interval 30 ColE = interval 93 ColF = interval 30 ColG = interval 4 ColH = interval 2 ColI = interval 49 ColJ = interval 64 Thanks Sam -- Message posted via http://www.officekb.com |
Change/add the defined references, as follows (Insert Name Define):
Name: Array1 Refers to: =LARGE(IF((Range=NewSheet!$A8)+(ROW(Range)=IF(Firs tRow<NewSheet!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("2:"&NumCount))) Click Add Name: Array2 Refers to: =LARGE(IF((Range=NewSheet!$A8)+(ROW(Range)=IF(Firs tRow<NewSheet!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("1:"&NumCount-1))) Click Add Name: FirstRow Refers to: =INDEX(Sheet1!$B$19:$D$19,MATCH(NewSheet!$A8,{"50-51","55-56","59-60"},0) ) Adjust the range B19:D19 accordingly. Also, you can replace the array constant {...} with a reference to a range of cells. So, for example, if B17, C17, and D17 contained the label 50-51, 55-56, and 59-60, respectively, the MATCH part could be changed to... MATCH(NewSheet!$A8,Sheet1!$B$17:$D$17,0) You can use any other cells you want, but don't use row 18 on Sheet1 since that would affect the calculations. Click Add Name: NumCount Refers to: =COUNTIF(Range,NewSheet!$A8)+(FirstRow<NewSheet!$ A8) Click Add Name: Range Refers to: =INDEX(Sheet1!$B$18:$D$5000,0,MATCH(NewSheet!$A8,{ "50-51","55-56","59-60" },0)) With regards to the range and constant array, the same thing applies here as in the reference for FirstRow. Click Ok Hope this helps! In article , "Sam via OfficeKB.com" wrote: Hi Domenic, You'll get a #REF! error if there's no data in your range that meets the criterion or if there's only one cell that meets the criterion, and that cell is the first one, B19. Is this the case? No to the above. My mistake as usual. The reason I'm getting the #REF! error on all rows but the first: I carelessly omitted part of the sentence in the last paragraph of my original explanation. In full it should have read: The Formula placed in the New Sheet and copied across column B to however many columns there are Rows of TEXT values needs to be flexible enough to identify TEXT values beyond Row397 and be adaptable to look for other TEXT values: 55-56, 59-60 etc. in different columns on the Source Data Sheet (Sample Data extract Sheet1). So, on the Source Data sheet to find text value 50-51 need to look in column B, to find text value 55-56 need to look in column C, to find text value 59- 60 need to look in column D etc. Each text value range is in a different column on the Source Data Sheet. Expected Results – New Sheet: ColA ColB ColC ColD ColE ColF ColG ColH ColI ColJ etc Row8 50-51 16 81 30 93 30 4 2 49 64 Row9 55-56 Row10 59-60 etc The Named Formulas "Range", "NumCount", "Array1" and "Array2" cell referencing is absoluted based on the information in my original Post. Do I need to create separate Named Formulas for each individual text value range to have the calculated intervals returned. If you can offer any further suggestions - most appreciated. Apologies for confusion. Thanks Sam |
Hi Domenic, Your suggested amendments to accommodate my scenario works perfect! Thank you very much for your brilliant assistance and your time - very much appreciated. Cheers Sam Domenic wrote: Change/add the defined references, as follows (Insert Name Define): Name: Array1 Refers to: =LARGE(IF((Range=NewSheet!$A8)+(ROW(Range)=IF(Fir stRow<NewSheet!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("2:"&NumCount))) Click Add Name: Array2 Refers to: =LARGE(IF((Range=NewSheet!$A8)+(ROW(Range)=IF(Fir stRow<NewSheet!$A8,18,1 9)),ROW(Range)),ROW(INDIRECT("1:"&NumCount-1))) Click Add Name: FirstRow Refers to: =INDEX(Sheet1!$B$19:$D$19,MATCH(NewSheet!$A8,{" 50-51","55-56","59-60"},0) ) Adjust the range B19:D19 accordingly. Also, you can replace the array constant {...} with a reference to a range of cells. So, for example, if B17, C17, and D17 contained the label 50-51, 55-56, and 59-60, respectively, the MATCH part could be changed to... MATCH(NewSheet!$A8,Sheet1!$B$17:$D$17,0) You can use any other cells you want, but don't use row 18 on Sheet1 since that would affect the calculations. Click Add Name: NumCount Refers to: =COUNTIF(Range,NewSheet!$A8)+(FirstRow<NewSheet! $A8) Click Add Name: Range Refers to: =INDEX(Sheet1!$B$18:$D$5000,0,MATCH(NewSheet!$A8, {"50-51","55-56","59-60" },0)) With regards to the range and constant array, the same thing applies here as in the reference for FirstRow. Click Ok Hope this helps! Hi Domenic, [quoted text clipped - 39 lines] Thanks Sam -- Message posted via http://www.officekb.com |
Hi Art, Wouldn't mind seeing the macro. sam_518AThotmailDOTcoDOTuk Thanks Sam Art Farrell wrote: Hi Sam, Domenic has given you a fine answer using formulas as you asked. I looked at it from a macro standpoint and if you're interested in that version send me your email address. CHORDially, Art Farrell Hi All, I require a Formula to calculate the intervals between each individual occurrence of a TEXT value (the number of Rows between the LAST instance and the PREVIOUS instance) in a column, and return each interval result to a separate Column on the same Row - starting with the most recent ( the LAST) occurrence. [quoted text clipped - 12 lines] ColC Houses the Text values 55-56 Where I have written the word blank (purely as a visual aid) in ColB - is a Formula that has returned empty text. [quoted text clipped - 22 lines] Row numbers as explained above. The results should be returned in a horizontal array to a new Sheet - using a separate column for each TEXT value instance - interval calculation. In the above example, Row397 is the LAST Row with an instance of a TEXT value - this should be the basis for the FIRST calculated interval returned to the New Sheet column B, Row380 should be used for the SECOND calculated interval returned to column C etc. [quoted text clipped - 29 lines] Thanks Sam -- Message posted via http://www.officekb.com |
Hi Arthur, Thanks for sample file - great! Cheers, Sam Sam wrote: Hi Art, Wouldn't mind seeing the macro. sam_518AThotmailDOTcoDOTuk Thanks Sam Hi Sam, [quoted text clipped - 34 lines] Thanks Sam -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...tions/200507/1 |
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