cutting to the chase. what i'm trying to do is i have a report that i import
from one program to an excel spreadsheet, based on the information in that
report i need to be able to send email notifications to people on the report
to make sure they are going to be able to meet their deadline.

the report gives me a code for the persons name and i have a vlookup
function i built to turn that code into the persons name. I dont need to
send the report to everyone. just those people who are close to missing their
deadline.

my fields are something like "ID", "location", "window start", "window end",
"project".

the start and end fields are in "MM/dd/yy hh:mm am/pm" format

what i have so far is when i past the report into my spreadsheet i can
filter it by "window end" to see if anyone is close to missing their
deadline. those are the people i want to send email reminders to, it is easy
enough to do this manually but since we have multiple projects going with
multiple people it has to be run many times a day and i would like to
automate as much as possible.

what i want to send to them is just something like "hey 'name' your project
is supposed to be finnished by 'window end' are you going to be able to make
it?

i tried using a mail merge document because that was the simplest way i
could figure, but i would like to stream line it so that if i am on vacation
or they move someone else to my position its easy for anyone to do. any help
would be appreciated.