zip code entry
I saw a couple of other posts regarding the problem with the zeros not
displaying properly in zip code entries. I'm able to see the zeros, but when i try to mail merge the zeros are there but the rest of the zip code dissapears. Or if I don't format the cell as text, then the zeros don't print, only the last four digits print. So i either get 0 by itself, or 1234 with no zero in front. Can someone please help me? |
Debra Dalgleish posted this for a different question:
In the Mail Merge, after you select your Excel file as a data source, you should see a 'Confirm Data Source' dialog box. (If you don't see the dialog box, change the setting in Word -- under ToolsOptions, General -- add a check mark to 'Confirm Conversion at Open') From that list, choose 'MS Excel Worksheets via DDE (*.xls)', and your formatting will be retained. If you have to connect through a different source, you can format the fields in the Word document. For example, to specify a number of decimals: 1. In Word, in the Main Document, press Alt+F9 to view the field codes. 2. Find the field code for the number. It will look something like: { MERGEFIELD FieldName } 3. Add a switch, to format the number with two decimal places. For example: { MERGEFIELD FieldName \# "#,##0.00" } 4. Press Alt+F9 to hide the field codes. 5. Save the Main Document You'll have to change the format to what you need. ========== An alternative. Use a helper cell with a fromula like: =text(a1,"00000") and use that in your mailmerge. mphope wrote: I saw a couple of other posts regarding the problem with the zeros not displaying properly in zip code entries. I'm able to see the zeros, but when i try to mail merge the zeros are there but the rest of the zip code dissapears. Or if I don't format the cell as text, then the zeros don't print, only the last four digits print. So i either get 0 by itself, or 1234 with no zero in front. Can someone please help me? -- Dave Peterson |
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