Manipulating Text to create HLOOKUP
 

Hi, I get an HR report that lists in one column the dept # and in the next
the employee name... so there are multiple rows with the same dept#. I want
to manipulate the data so I can list all employees in a department in one
column (for example, column A would be Dept 100 and in rows 2-10, it would
list all 9 employees, and then in column B, Dept 200 would be, etc). This
will allow me to set up an HLOOKUP table.

Is there some sort of automated way to manipulate the HR report or do I have
to copy and paste one by one?

Would appreciate any help.

Thanks.

Manipulating Text to create HLOOKUP
 

Yes, the simlest way to do it is not using lookup but put together a pivot
table. In the firt column put dept id and in the second your employee id. Get
rid of subtotals thereafter.



"CW" wrote:

Hi, I get an HR report that lists in one column the dept # and in the next
the employee name... so there are multiple rows with the same dept#. I want
to manipulate the data so I can list all employees in a department in one
column (for example, column A would be Dept 100 and in rows 2-10, it would
list all 9 employees, and then in column B, Dept 200 would be, etc). This
will allow me to set up an HLOOKUP table.

Is there some sort of automated way to manipulate the HR report or do I have
to copy and paste one by one?

Would appreciate any help.

Thanks.

Manipulating Text to create HLOOKUP
 

Hi,

You may want to take a look at my solution on the MS website

http://office.microsoft.com/en-us/ex...260381033.aspx

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Hi, I get an HR report that lists in one column the dept # and in the next
the employee name... so there are multiple rows with the same dept#. I
want
to manipulate the data so I can list all employees in a department in one
column (for example, column A would be Dept 100 and in rows 2-10, it would
list all 9 employees, and then in column B, Dept 200 would be, etc). This
will allow me to set up an HLOOKUP table.

Is there some sort of automated way to manipulate the HR report or do I
have
to copy and paste one by one?

Would appreciate any help.

Thanks.

Manipulating Text to create HLOOKUP
 

Thank you, this is a big help. I'm having trouble copying this as an array
(I'm using the ISERROR version). As soon as I make it an array formula, it
returns a blank cell as if there is an error. And if I don't use an array
formula, and copy it down, it changes the row reference. Do you know why
this wouldn't work as an array?

Thanks again, appreciate it!


"Ashish Mathur" wrote:

Hi,

You may want to take a look at my solution on the MS website

http://office.microsoft.com/en-us/ex...260381033.aspx

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Hi, I get an HR report that lists in one column the dept # and in the next
the employee name... so there are multiple rows with the same dept#. I
want
to manipulate the data so I can list all employees in a department in one
column (for example, column A would be Dept 100 and in rows 2-10, it would
list all 9 employees, and then in column B, Dept 200 would be, etc). This
will allow me to set up an HLOOKUP table.

Is there some sort of automated way to manipulate the HR report or do I
have
to copy and paste one by one?

Would appreciate any help.

Thanks.

Manipulating Text to create HLOOKUP
 

Hi,

To make it work, you have to array enter the formula (Ctrl+Shift+Enter)

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Thank you, this is a big help. I'm having trouble copying this as an
array
(I'm using the ISERROR version). As soon as I make it an array formula,
it
returns a blank cell as if there is an error. And if I don't use an array
formula, and copy it down, it changes the row reference. Do you know why
this wouldn't work as an array?

Thanks again, appreciate it!


"Ashish Mathur" wrote:

Hi,

You may want to take a look at my solution on the MS website

http://office.microsoft.com/en-us/ex...260381033.aspx

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Hi, I get an HR report that lists in one column the dept # and in the
next
the employee name... so there are multiple rows with the same dept#. I
want
to manipulate the data so I can list all employees in a department in
one
column (for example, column A would be Dept 100 and in rows 2-10, it
would
list all 9 employees, and then in column B, Dept 200 would be, etc).
This
will allow me to set up an HLOOKUP table.

Is there some sort of automated way to manipulate the HR report or do I
have
to copy and paste one by one?

Would appreciate any help.

Thanks.

Manipulating Text to create HLOOKUP
 

Thanks,

Unfortunately that is what I did and the result was a column of blank cells.
For a simple example, assume:

Range B4:B14 = department #s
Range C4:C14 = employee names

In columns F - H in row 2, I want to be able to input the 3 different dept
#s. In rows 3 and higher, I want to enter the array to list out the
employees within each dept. When I enter the following formula, I get blank
cells and I'm not sure why:

=IF(ISERROR(INDEX($B$4:$C$14,SMALL(IF($B$4:$B$14=F $2,ROW($B$4:$B$14)),ROW(1:1)),2)),"",INDEX($B$4:$C $14,SMALL(IF($B$4:$B$14=F$2,ROW($B$4:$B$14)),ROW(1 :1)),2))

Any idea?

Thanks again for your time.



"Ashish Mathur" wrote:

Hi,

To make it work, you have to array enter the formula (Ctrl+Shift+Enter)

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

Manipulating Text to create HLOOKUP
 

I,

Can you mail me the file at .

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Thanks,

Unfortunately that is what I did and the result was a column of blank
cells.
For a simple example, assume:

Range B4:B14 = department #s
Range C4:C14 = employee names

In columns F - H in row 2, I want to be able to input the 3 different dept
#s. In rows 3 and higher, I want to enter the array to list out the
employees within each dept. When I enter the following formula, I get
blank
cells and I'm not sure why:

=IF(ISERROR(INDEX($B$4:$C$14,SMALL(IF($B$4:$B$14=F $2,ROW($B$4:$B$14)),ROW(1:1)),2)),"",INDEX($B$4:$C $14,SMALL(IF($B$4:$B$14=F$2,ROW($B$4:$B$14)),ROW(1 :1)),2))

Any idea?

Thanks again for your time.



"Ashish Mathur" wrote:

Hi,

To make it work, you have to array enter the formula (Ctrl+Shift+Enter)

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

Manipulating Text to create HLOOKUP
 

Ashish,

I received your work-around file and it really helps. Thanks so much for
your time!

CW

"Ashish Mathur" wrote:

I,

Can you mail me the file at .

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Thanks,

Unfortunately that is what I did and the result was a column of blank
cells.
For a simple example, assume:

Range B4:B14 = department #s
Range C4:C14 = employee names

In columns F - H in row 2, I want to be able to input the 3 different dept
#s. In rows 3 and higher, I want to enter the array to list out the
employees within each dept. When I enter the following formula, I get
blank
cells and I'm not sure why:

=IF(ISERROR(INDEX($B$4:$C$14,SMALL(IF($B$4:$B$14=F $2,ROW($B$4:$B$14)),ROW(1:1)),2)),"",INDEX($B$4:$C $14,SMALL(IF($B$4:$B$14=F$2,ROW($B$4:$B$14)),ROW(1 :1)),2))

Any idea?

Thanks again for your time.



"Ashish Mathur" wrote:

Hi,

To make it work, you have to array enter the formula (Ctrl+Shift+Enter)

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

Manipulating Text to create HLOOKUP
 

Thank you for the feedback

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Ashish,

I received your work-around file and it really helps. Thanks so much for
your time!

CW

"Ashish Mathur" wrote:

I,

Can you mail me the file at .

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com

"CW" wrote in message
...
Thanks,

Unfortunately that is what I did and the result was a column of blank
cells.
For a simple example, assume:

Range B4:B14 = department #s
Range C4:C14 = employee names

In columns F - H in row 2, I want to be able to input the 3 different
dept
#s. In rows 3 and higher, I want to enter the array to list out the
employees within each dept. When I enter the following formula, I get
blank
cells and I'm not sure why:

=IF(ISERROR(INDEX($B$4:$C$14,SMALL(IF($B$4:$B$14=F $2,ROW($B$4:$B$14)),ROW(1:1)),2)),"",INDEX($B$4:$C $14,SMALL(IF($B$4:$B$14=F$2,ROW($B$4:$B$14)),ROW(1 :1)),2))

Any idea?

Thanks again for your time.



"Ashish Mathur" wrote:

Hi,

To make it work, you have to array enter the formula
(Ctrl+Shift+Enter)

--
Regards,

Ashsih Mathur
Microsoft Excel MVP
www.ashishmathur.com