I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

This is helpful and I will think on this, but in my case nearly all of the
CountIfs will be greater than 1. To use your example, I may have 10
instances of "Joe" in my list; the lookup against "Joe" might return "abc" or
"cde". Most Joe, Pam, etc. have only one value "abc" as their match, but
some Joe, Pam, etc. have both "abc" and "cde". I need a way to know that.

"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

Hi,

I have a Question.. if VLOOKUP plus IF possible? This is my fomula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

Can you help me with this..

THank you.


"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

Where is the data you want returned?

What is the data type of the value to be returned? Is it text? Numeric?

When there are multiple lookup_values you would typically use an array
formula** like this:

=INDEX(Data!C1:C10,MATCH(1,(Data!A1:A10=A1)*(Data! B1:B10=D1),0))

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"Hijosdelongi" wrote in message
...
Hi,

I have a Question.. if VLOOKUP plus IF possible? This is my fomula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

Can you help me with this..

THank you.


"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Actually the data that i want to be returned is both numeric and text thats
why i had IF function.. in a typical VLOOKUP formula is should be like this..

=VLOOKUP(B1,Data!A1:A1000,2,FALSE)

but since i only want to have the data that is equivalent to the date and
the name on the database thats why im to use this formula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

that is also why im having problems in how to formulate the conditions in
the IF function and how to get the data using the VLOOKUP.

I hope you can help me.

Thank you so much.




"T. Valko" wrote:

Where is the data you want returned?

What is the data type of the value to be returned? Is it text? Numeric?

When there are multiple lookup_values you would typically use an array
formula** like this:

=INDEX(Data!C1:C10,MATCH(1,(Data!A1:A10=A1)*(Data! B1:B10=D1),0))

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"Hijosdelongi" wrote in message
...
Hi,

I have a Question.. if VLOOKUP plus IF possible? This is my fomula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

Can you help me with this..

THank you.


"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Try this:

...........A..........B..........C
1.......Bob.......x.........AA
2.......Sue.......x..........BB
3.......Bob.......z.........CC
4.......Sue.......a.........GG
5.......Tom......h.........FF

To lookup "Sue" and "a":

E1 = Sue
F1 = a

Array entered** :

=INDEX(C1:C5,MATCH(1,(A1:A5=E1)*(B1:B5=F1),0))

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"Hijosdelongi" wrote in message
...
Actually the data that i want to be returned is both numeric and text
thats
why i had IF function.. in a typical VLOOKUP formula is should be like
this..

=VLOOKUP(B1,Data!A1:A1000,2,FALSE)

but since i only want to have the data that is equivalent to the date and
the name on the database thats why im to use this formula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

that is also why im having problems in how to formulate the conditions in
the IF function and how to get the data using the VLOOKUP.

I hope you can help me.

Thank you so much.




"T. Valko" wrote:

Where is the data you want returned?

What is the data type of the value to be returned? Is it text? Numeric?

When there are multiple lookup_values you would typically use an array
formula** like this:

=INDEX(Data!C1:C10,MATCH(1,(Data!A1:A10=A1)*(Data! B1:B10=D1),0))

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the
SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"Hijosdelongi" wrote in message
...
Hi,

I have a Question.. if VLOOKUP plus IF possible? This is my fomula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

Can you help me with this..

THank you.


"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of
the
lookup
values have more than one match in the list. Is there a function
that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Is there a way to drag this formula and not enter the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the SHIFT
key then hit ENTER) for every row?

This formula works great for my worksheet but I need to drag it down 10,000+
rows?

Reference formula:
=INDEX(Data!C1:C10,MATCH(1,(Data!A1:A10=A1)*(Data! B1:B10=D1),0)).



"T. Valko" wrote:

Where is the data you want returned?

What is the data type of the value to be returned? Is it text? Numeric?

When there are multiple lookup_values you would typically use an array
formula** like this:

=INDEX(Data!C1:C10,MATCH(1,(Data!A1:A10=A1)*(Data! B1:B10=D1),0))

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"Hijosdelongi" wrote in message
...
Hi,

I have a Question.. if VLOOKUP plus IF possible? This is my fomula..

=VLOOKUP(IF((Data!A1:A1000=A1)*(Data!B1:B1000=D1), ....

Can you help me with this..

THank you.


"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Hi I actually have another similar problem, can you help me?

Hi I actually have a similar problem. Could you help me: Basically. I want
to look up number 222222 in column A, and have it returns 3 values from
column B which are 666666, 777777, and 9999999 in 3 separate column. Please
help!


1....................A....................B
2..............123456...............1111111
3..............222222...............6666666
4..............222222...............7777777
5..............222222...............9999999
6..............444444...............8888888

Use a PivotTable
http://www.ozgrid.com/Excel/excel-pivot-tables.htm



--
Regards
Dave Hawley
www.ozgrid.com
"G." wrote in message
...
Hi I actually have another similar problem, can you help me?

Hi I actually have a similar problem. Could you help me: Basically. I want
to look up number 222222 in column A, and have it returns 3 values from
column B which are 666666, 777777, and 9999999 in 3 separate column.
Please
help!


1....................A....................B
2..............123456...............1111111
3..............222222...............6666666
4..............222222...............7777777
5..............222222...............9999999
6..............444444...............8888888

Hi,
May I request how to use vlookup or Index/Match combination to lookup the
drive utilization, for same hostname..

Server1 C:\ (2) 21478666240 17488568534 3990097706 81.42297263

Server1 D:\ (3) 2.9362E+11 68383018334 2.25237E+11 23.28963077


Server1 E:\ (4) 1.25325E+11 48705869576 76619192568 38.8636309

With Vlookup or Index/Match basic function use, I can get either the 1st
match or the last match, but not the middle one or the drive D. Any clue is
much appreciated.
Thankyou


"David Hilberg" wrote:

=IF( CountIf(a1:a10,"Joe")<1, CountIf(a1:a10,"Joe"),
LookUp(..etc...) )

will give you the count if there are more or fewer than one.
Otherwise, it performs the lookup.

- David

On Jul 23, 9:12 pm, bonot1 wrote:
I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

Does anyone know if you can combine and IF, AND, and VLOOKUP. I need to
lookup 2 different dates in a table and if both of those dates appear on the
one sheet, I need the associated value to be returned. If this is possible,
how would I do this?

Use this array formula

=INDEX(rng3,MATCH(1,(rng1=condition1)*(rng2=condit ion2),0))

--

HTH

Bob

"Sarah" wrote in message
...
Does anyone know if you can combine and IF, AND, and VLOOKUP. I need to
lookup 2 different dates in a table and if both of those dates appear on
the
one sheet, I need the associated value to be returned. If this is
possible,
how would I do this?

Is the data sorted so that the lookup_values are grouped together or is the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Data is in random order, and the data to be returned is text.

"T. Valko" wrote:

Is the data sorted so that the lookup_values are grouped together or is the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Here's one way:

Assume data in A2:B20. You want to extract data from column B that
corresponds to a lookup_value.

D2 = lookup_value

Array entered** :

=IF(ROWS($1:1)<=COUNTIF(A$2:A$20,D$2),INDEX(B$2:B$ 20,SMALL(IF(A$2:A$20=D$2,ROW(B$2:B$20)-MIN(ROW(B$2:B$20))+1),ROWS($1:1))),"")

Copy down until you get blanks.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER)


--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
Data is in random order, and the data to be returned is text.

"T. Valko" wrote:

Is the data sorted so that the lookup_values are grouped together or is
the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Thanks. I am working with your suggestion, but I am not sure if I expressed
my problem clearly.

Using your example, in A2:A20 there would be say three different values
"abc", "cde", and "efg". When I lookup in B2:B20, there is a "123" for every
"abc", a "345" for every "cde"; VLOOKUP works fine for these. However, rows
with "efg" in column A sometimes have "789" in column B and sometimes have
"567".

What I need is to 1) be made aware that "efg" has two different matches in
column B, and 2) know what the values of those two matches are. This is what
I would like to automate.

"T. Valko" wrote:

Here's one way:

Assume data in A2:B20. You want to extract data from column B that
corresponds to a lookup_value.

D2 = lookup_value

Array entered** :

=IF(ROWS($1:1)<=COUNTIF(A$2:A$20,D$2),INDEX(B$2:B$ 20,SMALL(IF(A$2:A$20=D$2,ROW(B$2:B$20)-MIN(ROW(B$2:B$20))+1),ROWS($1:1))),"")

Copy down until you get blanks.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER)


--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
Data is in random order, and the data to be returned is text.

"T. Valko" wrote:

Is the data sorted so that the lookup_values are grouped together or is
the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

Well, then all you need to do is test for the presence of those 2 values
that correspond to "efg". I have a feeling that your sample data is "fake"
so any formula I suggest might not work on your real data since the formula
is based on your explanation. Anyhow, try this:

=IF(COUNTIF(A$2:A$20,"efg"),IF(AND(COUNTIF(B$2:B$2 0,567),COUNTIF(B$2:B$20,789)),INDEX({567,789},ROWS ($1:1)),IF(ROWS($1:1)=1,VLOOKUP("efg",A$2:B$20,2,0 ),"")),"")

Copy to a total of 2 cells.

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
Thanks. I am working with your suggestion, but I am not sure if I
expressed
my problem clearly.

Using your example, in A2:A20 there would be say three different values
"abc", "cde", and "efg". When I lookup in B2:B20, there is a "123" for
every
"abc", a "345" for every "cde"; VLOOKUP works fine for these. However,
rows
with "efg" in column A sometimes have "789" in column B and sometimes have
"567".

What I need is to 1) be made aware that "efg" has two different matches in
column B, and 2) know what the values of those two matches are. This is
what
I would like to automate.

"T. Valko" wrote:

Here's one way:

Assume data in A2:B20. You want to extract data from column B that
corresponds to a lookup_value.

D2 = lookup_value

Array entered** :

=IF(ROWS($1:1)<=COUNTIF(A$2:A$20,D$2),INDEX(B$2:B$ 20,SMALL(IF(A$2:A$20=D$2,ROW(B$2:B$20)-MIN(ROW(B$2:B$20))+1),ROWS($1:1))),"")

Copy down until you get blanks.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER)


--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
Data is in random order, and the data to be returned is text.

"T. Valko" wrote:

Is the data sorted so that the lookup_values are grouped together or
is
the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of
the
lookup
values have more than one match in the list. Is there a function
that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

This is very helpful to me also; however, I have a need to return every match
to a specific cell or in a continuous stream in one cell. The matches are
names that match a particular number. Is there a way to print in columns
specified, each match to the number being looked up?

"T. Valko" wrote:

Here's one way:

Assume data in A2:B20. You want to extract data from column B that
corresponds to a lookup_value.

D2 = lookup_value

Array entered** :

=IF(ROWS($1:1)<=COUNTIF(A$2:A$20,D$2),INDEX(B$2:B$ 20,SMALL(IF(A$2:A$20=D$2,ROW(B$2:B$20)-MIN(ROW(B$2:B$20))+1),ROWS($1:1))),"")

Copy down until you get blanks.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER)


--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
Data is in random order, and the data to be returned is text.

"T. Valko" wrote:

Is the data sorted so that the lookup_values are grouped together or is
the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

I'm not sure how to word this exactly, but I have one sheet like this:

a b c d
red 12 11 9
blue 9 4 7
yellow 21 16 5
red 3 13 11

And I want to return the rows of just 'red' entries on another sheet,
without blank rows in the new sheet, like this:

a b c d
red 12 11 9
red 3 13 11

Can you help?

I am having trouble with the following:

I have a sheet sorted in ID order and they have reported months next to them
(therefore there are duplicates ID).

Data source
2138 january 147
2138 february 161
2138 may 112
2138 june 191
2384 january 118
2384 february 119

New report
January february march april
2138
2384

I want to find a fuction where I need the 3rd column from source with ID and
Month matching.

Can you please help?


"T. Valko" wrote:

Here's one way:

Assume data in A2:B20. You want to extract data from column B that
corresponds to a lookup_value.

D2 = lookup_value

Array entered** :

=IF(ROWS($1:1)<=COUNTIF(A$2:A$20,D$2),INDEX(B$2:B$ 20,SMALL(IF(A$2:A$20=D$2,ROW(B$2:B$20)-MIN(ROW(B$2:B$20))+1),ROWS($1:1))),"")

Copy down until you get blanks.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER)


--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
Data is in random order, and the data to be returned is text.

"T. Valko" wrote:

Is the data sorted so that the lookup_values are grouped together or is
the
data random? Is the data to be returned text or numeric?

--
Biff
Microsoft Excel MVP


"bonot1" wrote in message
...
I am using LOOKUP functions to retrieve info from a list. Some of the
lookup
values have more than one match in the list. Is there a function that
allows
me to retrieve multiple elements for one lookup value, or at least a
function
that tells me there are duplicate matches?

I am currently having to set up a excel spreadsheet for a ski lodge business
and there are several issues which are very confusing.
I am using a vlookup function and it is loooking up and selecting text, but
it is selecting the first text only because ther are several different values
with the same value, but i would rather it display more than one answer. is
there a variation of the vlookup function which shows two possible answers or
is there another function which is better suited??


"bonot1" wrote:

I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

So I can help can you advise re the following:

1) Is there a fixed number of values you want to display, or does it vary?
2) How would you want them displayed? in a column? in a row?

Let me know the above and I'll post you the solution,

Jay
__


findlay wrote:
I am currently having to set up a excel spreadsheet for a ski lodge business
and there are several issues which are very confusing.
I am using a vlookup function and it is loooking up and selecting text, but
it is selecting the first text only because ther are several different values
with the same value, but i would rather it display more than one answer. is
there a variation of the vlookup function which shows two possible answers or
is there another function which is better suited??


"bonot1" wrote:

I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

I have a flowup question: how can I return all of match up cells in my
spreadsheet?

"bonot1" wrote:

I am using LOOKUP functions to retrieve info from a list. Some of the lookup
values have more than one match in the list. Is there a function that allows
me to retrieve multiple elements for one lookup value, or at least a function
that tells me there are duplicate matches?

Yes, there is a function that can help you with this. Instead of using the LOOKUP function, you can use the INDEX and MATCH functions together to retrieve multiple elements for one lookup value.

Here are the steps to do this:

1. Select the cell where you want to display the results.
2. Type the following formula:
   Formula:

   =INDEX(range,MATCH(lookup_value,lookup_range,0)) 

3. Replace "range" with the range of cells that contains the values you want to retrieve.
4. Replace "lookup_value" with the value you want to look up.
5. Replace "lookup_range" with the range of cells that contains the lookup values.
6. Press Ctrl+Shift+Enter to enter the formula as an array formula.

This formula will return an array of values that match the lookup value. If there are no matches, it will return an error message.

If you just want to know if there are duplicate matches, you can use the COUNTIF function. Here are the steps to do this:

1. Select the cell where you want to display the results.
2. Type the following formula:
   Formula:

   =COUNTIF(range,lookup_value) 

3. Replace "range" with the range of cells that contains the values you want to check for duplicates.
4. Replace "lookup_value" with the value you want to look up.
5. Press Enter to enter the formula.

This formula will return the number of times the lookup value appears in the range. If it returns a number greater than 1, it means there are duplicate matches.