Hi all

I have a large worksheet and have set an AutoFilter on the data, to display
the information I need, however, I now need to insert a new column (A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

As far as I know there is no way of bypassing that, it's because Excel can
copy non contiguous cells and paste them in one solid block but it cannot do
it the other way around. So even if you use something that will fill like a
series it will
skip the filtered rows

=ROWS($A$1:A1)

copied down will return 1,2,3 and so on but if the first values in your
filtered list is in row 2 and second value is in row 5 it will fill like 1,
4 and so on



--
Regards,

Peo Sjoblom


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data, to
display
the information I need, however, I now need to insert a new column (A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill
in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is because
it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Hi, thanks for your reply.

You've confirmed what I suspected, I just wondered if there was a way around
it.

Thanks any way.

Louise

"Peo Sjoblom" wrote:

As far as I know there is no way of bypassing that, it's because Excel can
copy non contiguous cells and paste them in one solid block but it cannot do
it the other way around. So even if you use something that will fill like a
series it will
skip the filtered rows

=ROWS($A$1:A1)

copied down will return 1,2,3 and so on but if the first values in your
filtered list is in row 2 and second value is in row 5 it will fill like 1,
4 and so on



--
Regards,

Peo Sjoblom


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data, to
display
the information I need, however, I now need to insert a new column (A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill
in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is because
it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Louise,

Use this formula in cell A2:

=SUBTOTAL(3,$B$2:B2)

and copy down to match your list. It will update when filtered to always show a correctly numbered
list.

HTH,
Bernie
MS Excel MVP


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data, to display
the information I need, however, I now need to insert a new column (A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Louise,

I should have stressed that you need to have all cells showing (the list unfiltered, or use show
all) prior to entering and copying the formula.

HTH,
Bernie
MS Excel MVP


"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

Use this formula in cell A2:

=SUBTOTAL(3,$B$2:B2)

and copy down to match your list. It will update when filtered to always show a correctly
numbered list.

HTH,
Bernie
MS Excel MVP


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data, to display
the information I need, however, I now need to insert a new column (A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Also if for some reason she would filter on blanks it won't work

--
Regards,

Peo Sjoblom



"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

I should have stressed that you need to have all cells showing (the list
unfiltered, or use show all) prior to entering and copying the formula.

HTH,
Bernie
MS Excel MVP


"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

Use this formula in cell A2:

=SUBTOTAL(3,$B$2:B2)

and copy down to match your list. It will update when filtered to always
show a correctly numbered list.

HTH,
Bernie
MS Excel MVP


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data, to
display
the information I need, however, I now need to insert a new column (A)
and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill
in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is
because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Also, don't include the numbered list in the filter.

Try this:

A1 = header = Count
B1 = header = Answer

B2:B5 = yes,no,yes,no

A2 = formula: =SUBTOTAL(3,B$2:B2) copied down to A5

Select B1 and apply the filter. Excel automatically includes column A in the
filter. Filter on "yes" in the Answer column. See what happens? The last
"no" is included in the filter.

Now, "show all", remove the filter. Reapply the filter selecting *only*
column B. Filter on "yes". See the difference?

Why does that happen?

Biff

"Peo Sjoblom" wrote in message
...
Also if for some reason she would filter on blanks it won't work

--
Regards,

Peo Sjoblom



"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

I should have stressed that you need to have all cells showing (the list
unfiltered, or use show all) prior to entering and copying the formula.

HTH,
Bernie
MS Excel MVP


"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

Use this formula in cell A2:

=SUBTOTAL(3,$B$2:B2)

and copy down to match your list. It will update when filtered to
always show a correctly numbered list.

HTH,
Bernie
MS Excel MVP


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data, to
display
the information I need, however, I now need to insert a new column (A)
and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't
fill in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is
because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Hi Biff

Comes out as 1 2 in both cases for me, with either 2 yes's showing or 2
no's.

--
Regards

Roger Govier


"T. Valko" wrote in message
...
Also, don't include the numbered list in the filter.

Try this:

A1 = header = Count
B1 = header = Answer

B2:B5 = yes,no,yes,no

A2 = formula: =SUBTOTAL(3,B$2:B2) copied down to A5

Select B1 and apply the filter. Excel automatically includes column A
in the filter. Filter on "yes" in the Answer column. See what happens?
The last "no" is included in the filter.

Now, "show all", remove the filter. Reapply the filter selecting
*only* column B. Filter on "yes". See the difference?

Why does that happen?

Biff

"Peo Sjoblom" wrote in message
...
Also if for some reason she would filter on blanks it won't work

--
Regards,

Peo Sjoblom



"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

I should have stressed that you need to have all cells showing (the
list unfiltered, or use show all) prior to entering and copying the
formula.

HTH,
Bernie
MS Excel MVP


"Bernie Deitrick" <deitbe @ consumer dot org wrote in message
...
Louise,

Use this formula in cell A2:

=SUBTOTAL(3,$B$2:B2)

and copy down to match your list. It will update when filtered to
always show a correctly numbered list.

HTH,
Bernie
MS Excel MVP


"Louise" wrote in message
...
Hi all

I have a large worksheet and have set an AutoFilter on the data,
to display
the information I need, however, I now need to insert a new column
(A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it
doesn't fill in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is
because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Louise เขียน:
Hi all

I have a large worksheet and have set an AutoFilter on the data, to display
the information I need, however, I now need to insert a new column (A) and
number the entries on the filtered list as 1, 2, 3 etc.

When I enter 1 and 2, highlight them both and drag down, it doesn't fill in
with 3, 4 etc. it gives me a list of 1's. I am presuming this is because it
recognises the list is filtered.

Is there any way I can auto-number this filtered list?

THank you.
Louise

Try this :

A2

=Subtotal(103,$B$2:B2)

Enter and copy down

Hope this helps.