eliminating extra spaces in Excel cells
 

Hello everyone, I just ran a report in Access, copied and pasted the data in
to Excel. Now, though, there are extra spaces after the data in each cell.
How do I get rid of these extra spaces? I need to do a mail merge and it's
not merging correctly because of all of these extra spaces.

So my merge looks like this: Joe Smith

Any help is appreciated!

eliminating extra spaces in Excel cells
 

Hi

You could use Find/Replace, finding 2 spaces and replacing with 1

Andy.

"Laura1" wrote in message
...
Hello everyone, I just ran a report in Access, copied and pasted the data
in
to Excel. Now, though, there are extra spaces after the data in each
cell.
How do I get rid of these extra spaces? I need to do a mail merge and
it's
not merging correctly because of all of these extra spaces.

So my merge looks like this: Joe Smith

Any help is appreciated!

eliminating extra spaces in Excel cells
 

Use the TRIM function. Create a blank column after column that has the extra
spaces (e.g. if it is Column A, create Column B), in cell B1 type =TRIM(A1),
then copy down. Now copy Column B and use Edit Paste Special, Values to
paste over the data in Column B and eliminate the formula. You blank spaces
will be gone.

"Laura1" wrote:

Hello everyone, I just ran a report in Access, copied and pasted the data in
to Excel. Now, though, there are extra spaces after the data in each cell.
How do I get rid of these extra spaces? I need to do a mail merge and it's
not merging correctly because of all of these extra spaces.

So my merge looks like this: Joe Smith

Any help is appreciated!

eliminating extra spaces in Excel cells
 

ASAP Utilities, available free from www.asap-utilities.com, has a feature
that will do this for you, among many other things.

Vaya con Dios,
Chuck, CABGx3



"SVC" wrote:

Use the TRIM function. Create a blank column after column that has the extra
spaces (e.g. if it is Column A, create Column B), in cell B1 type =TRIM(A1),
then copy down. Now copy Column B and use Edit Paste Special, Values to
paste over the data in Column B and eliminate the formula. You blank spaces
will be gone.

"Laura1" wrote:

Hello everyone, I just ran a report in Access, copied and pasted the data in
to Excel. Now, though, there are extra spaces after the data in each cell.
How do I get rid of these extra spaces? I need to do a mail merge and it's
not merging correctly because of all of these extra spaces.

So my merge looks like this: Joe Smith

Any help is appreciated!

eliminating extra spaces in Excel cells
 

Hi,
I feel compelled to post to this becuase I just had the (almost) exact
same problem that you have now. ANd it took me a day and a half to
go through the mess, but if it helps you can take a lot at

http://www.excelforum.com/showthread.php?t=523214
http://www.excelforum.com/showthread.php?t=523549

Good Luck!


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