save an excel file in fixed length records whose fields are blank
I need to save the data in ascii format including fields that are fixed
length and have spaces in them. I have tried every save as type. Each column is formatted to the column width of that field (10cpi). For example a last name may be smith but that field is 15 characters long.Excel puts either a space or tab between fields but does not retain the spaces. please help |
First, I'd change the font to a fixed width font--I use Courier New.
Then widen each column to what you want and save that file as a: Formatted Text (Space delimited)(*.prn) But those files have a 240 character per line limit. Saved from a previous post: There's a limit of 240 characters per line when you save as .prn files. You have a few choices (try against a copy of your worksheet): I'd either concatenate the cell values into another column: =LEFT(A1&REPT(" ",5),5) & LEFT(B1&REPT(" ",4),4) & TEXT(C1,"000,000.00") (You'll have to modify it to match what you want.) Then I'd copy and paste to notepad and save from there. Once I figured out that ugly formula, I kept it and just unhide that column when I wanted to export the data. If that doesn't work for you, maybe you could do it with a macro. Here's a link that provides a macro: http://google.com/groups?threadm=015...0a% 40phx.gbl ascii save wrote: I need to save the data in ascii format including fields that are fixed length and have spaces in them. I have tried every save as type. Each column is formatted to the column width of that field (10cpi). For example a last name may be smith but that field is 15 characters long.Excel puts either a space or tab between fields but does not retain the spaces. please help -- Dave Peterson |
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