How to prevent user from printing in Excel?
 

Hi,

Can anyone teach me how to prevent other users from printing in Microsoft
Excel and in Microsoft Word?
So far, I know Adobe Acrobat only can do this.

Thank you!

Good morning C Wayne

There is no standard way of doing this in Word or Excel, although you
could use VBA to disable the print menu item on Excel opening - which I
wouldn't advise to a novice - and restoring upon closing. I can supply
the code if you wish, but personally would advise against it.

As an aside, you can prevent users from printing from Acrobat, but it's
not that hard to circumvent to an experienced user.

HTH

DominicB


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Good morning DominicB

Thank you for replying.
Could you please supply me the code? I would like to try it out.

Will this code cause all the files open in excel cannot be printed?
Or can we set this code to run only in certain folders or external drive?

This is because I just want to prevent users from printing certain
confidential documents but not prevent them from doing other printings.

Regards.


"dominicb" wrote:


Good morning C Wayne

There is no standard way of doing this in Word or Excel, although you
could use VBA to disable the print menu item on Excel opening - which I
wouldn't advise to a novice - and restoring upon closing. I can supply
the code if you wish, but personally would advise against it.

As an aside, you can prevent users from printing from Acrobat, but it's
not that hard to circumvent to an experienced user.

HTH

DominicB


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Hi C Wayne

Slight change of plan to my answer here, because you only want to
prevent some documents being printed, not all. If the print button is
disabled it will be a workbook-wide thing, not just limited to certain
workbooks. The code below will leave the Print option untouched but
when a user tries to print the workbook a message is generated and the
print job aborted.

Private Sub Workbook_BeforePrint(cancel As Boolean)
cancel = True
MsgBox "This page cannot be printed."
End Sub

This code needs to be copied into the ThisWorkbook pane of each
workbook you want to control printing of (to get here press alt + f11
and double click ThisWorkbook in the top left hand pane. this code
will be saved with your file next time you save.

HTH

DominicB


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