Eliminate blank fields in mail merge from Excel to Word
 

I'm merging address fields from an Excel 2007 spreadsheet to create labels in
Word 2007. Not all of the labels use all of the address fields, so a blank
line on the resultant address label often occurs. How can I eliminate these
blank lines? I seem to recall that in earlier versions of Excel and/or Word
this either happened automatically or there was a prompt asking if blank
fields should be ignored.

Eliminate blank fields in mail merge from Excel to Word
 

Hi Sheila,

Are you using Word's 'AddressBlock' field, or individual fields? AFAIK, the former doesn't allow blank line suppression. For the
latter (in Word):
.. duplicate the mailmerge field to be suppressed (eg «MyData») so that you get «MyData»«MyData»;
.. select both fields and Press Ctrl-F9 to enclose them in a new field, thus { «MyData»«MyData» };
.. fill in between the braces so that you end up with {IF«myData»= "" "" "«MyData»¶
"}, where the '¶' is a paragraph mark or line-feed, depending on which you're using;
.. delete the existing paragraph mark or line-feed after the field;
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

--
Cheers
macropod
[Microsoft MVP - Word]


"Sheila" wrote in message ...
I'm merging address fields from an Excel 2007 spreadsheet to create labels in
Word 2007. Not all of the labels use all of the address fields, so a blank
line on the resultant address label often occurs. How can I eliminate these
blank lines? I seem to recall that in earlier versions of Excel and/or Word
this either happened automatically or there was a prompt asking if blank
fields should be ignored.