ExcelBanter - Restructuring text data in excel? Pivot?

Pivottables work with numbers (sum of, max of, average of). They won't work
with text.

And I don't understand how Name 1 can have both course 1 and course 4 as its
first choice. I'm guessing that this is an error in your post--each person can
have at most one first choice, at most one 2nd choice, ...

If that's true, then this worked ok in my testing:

Option Explicit
Sub testme()
Dim InWks As Worksheet
Dim TempWks As Worksheet
Dim OutWks As Worksheet

Dim TempTable As Range

Dim iRow As Long
Dim FirstRow As Long
Dim LastRow As Long

Dim iCol As Long
Dim FirstCol As Long
Dim LastCol As Long

Dim oRow As Long
Dim res As Variant
Dim myFormula As String

Set InWks = Worksheets("Sheet1")
Set TempWks = Worksheets.Add
Set OutWks = Worksheets.Add

TempWks.Range("A1").Resize(1, 3).Value _
= Array("Name", "Choice", "Course")

oRow = 1
With InWks
FirstRow = 2
LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
FirstCol = 2

For iRow = FirstRow To LastRow
LastCol = .Cells(iRow, .Columns.Count).End(xlToLeft).Column
For iCol = FirstCol To LastCol
If Trim(.Cells(iRow, iCol).Value) = "" Then
'skip it
Else
oRow = oRow + 1
TempWks.Cells(oRow, "A").Value = .Cells(iRow, iCol).Value
TempWks.Cells(oRow, "B").Value = .Cells(iRow, "A").Value
TempWks.Cells(oRow, "C").Value = .Cells(1, iCol).Value
End If
Next iCol
Next iRow
End With

With TempWks
.Range("A1", .Cells(.Rows.Count, "A").End(xlUp)).AdvancedFilter _
action:=xlFilterCopy, criteriarange:="", _
copytorange:=OutWks.Range("A1"), unique:=True

.Range("B1", .Cells(.Rows.Count, "B").End(xlUp)).AdvancedFilter _
action:=xlFilterCopy, criteriarange:="", _
copytorange:=OutWks.Range("b1"), unique:=True

Set TempTable = .Range("a2", .Cells(.Rows.Count, "C").End(xlUp))
End With

With OutWks
.Range("b2", .Cells(.Rows.Count, "B").End(xlUp)).Copy
.Range("C1").PasteSpecial Transpose:=True
.Range("b1").EntireColumn.Delete

'fill in the data portion of this table with a formula like:
'=INDEX(Sheet10!$C$2:$C$10,
' MATCH(1,((Sheet10!$A$2:$A$10=$A2)*(Sheet10!$B$2:$B $10=B$1)),0))

myFormula = "=index(" & TempTable.Columns(3).Address(external:=True) _
& ",match(1,((" & TempTable.Columns(1).Address(external:=True) _
& "=$a2)*(" & TempTable.Columns(2).Address(external:=True) _
& "=b$1)),0))"

.Range("B2").FormulaArray = myFormula

LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
LastCol = .Cells(1, .Columns.Count).End(xlToLeft).Column

.Range("B2").AutoFill _
Destination:=.Range("B2", .Cells(2, LastCol)), Type:=xlFillCopy

.Range("B2", .Cells(2, LastCol)).AutoFill _
Destination:=.Range("B2", .Cells(LastRow, LastCol)), _
Type:=xlFillCopy

With .Range("b2", Cells(LastRow, LastCol))
.Copy
.PasteSpecial Paste:=xlPasteValues

.Replace What:="#n/a", _
Replacement:="", _
LookAt:=xlPart, _
SearchOrder:=xlByRows, _
MatchCase:=False, _
SearchFormat:=False, _
ReplaceFormat:=False
End With
End With

With Application
.CutCopyMode = False
.DisplayAlerts = False
TempWks.Delete
.DisplayAlerts = True
End With

End Sub

If you're new to macros:

Debra Dalgleish has some notes how to implement macros he
http://www.contextures.com/xlvba01.html

David McRitchie has an intro to macros:
http://www.mvps.org/dmcritchie/excel/getstarted.htm

Ron de Bruin's intro to macros:
http://www.rondebruin.nl/code.htm

(General, Regular and Standard modules all describe the same thing.)

Pete wrote:

Hi!

I have a large sum och data in the order below:

Choice Course 1 Course 2 Course 3 Course 4
1 Name 1 Name 3 Name 2 Name 1
2 Name 3 Name 4 Name 4 Name 3
3 Name 5

I would like to structure it differently to the format below:

Choice 1 2 3
Name 1 Course 1 Course 4
Name 2 Course 3
Name 3 Course 1 Course 2 Course 4
Name 4 Course 2 Course 3
Name 5 Course 1

Is this possible? I have been trying to use pivottables without any luck.

Cheers and thanks,
Pete

--

Dave Peterson