how can I list items in a column with totals?
how can I list items in a column with totals?
I have a column containing a list of multiple (text) items. I'd like to have a summary, so that I have a list of the items together with the totals of how many times the item appeared. I guess this must be simple, but don't know how to go about it. Cheers |
Hello Andy
Have a look at Data, Sub-Totals HTH Cordially Pascal "andy" a écrit dans le message de news: ... how can I list items in a column with totals? I have a column containing a list of multiple (text) items. I'd like to have a summary, so that I have a list of the items together with the totals of how many times the item appeared. I guess this must be simple, but don't know how to go about it. Cheers |
Hi, Andy-
Here's how I do it, assuming all your text labels are in column A and the numbers to be summed are in column B. I develop a grand total for all items at the bottom of column B: call it cell B100. Under that I list each item that appears in column A: call it cell A103 to A108. The formula in cell B103 is =SUMIF($A$1:$A$99,A103,$B$1:$B$99) ....which you can copy down through B108. In cell B109, develop a sum of the individual totals and compare it to the total in B100 as a checksum to make sure the list in A103:A108 is comprehensive. |
A bit more detail...
I have a column with text entries, ie: a a b c c c a a c I'm looking for someway to display all the text entries, i.e. a,b,c, but will also give how many times they appeared in the list, so it would look something like a 4 b 1 c 3 There may be several types of text in the column (i.e. a,b,c,d,e,f,g etc...) so I'm looking for something where you don't have to type in the values. There may also be empty cells in the list. I wouldn't want to count them. Any ideas? "andy" wrote: how can I list items in a column with totals? I have a column containing a list of multiple (text) items. I'd like to have a summary, so that I have a list of the items together with the totals of how many times the item appeared. I guess this must be simple, but don't know how to go about it. Cheers |
If your data is sorted, you could add a header row (if you don't have one) and
then: Data|subtotal Another option that is very powerful is: Data|Pivottable. Add a single row of headers to your data (if you don't have them now). select your data A1:A999 (through the bottom right corner) Data|pivottable (actually, this menu item changes captions with versions of xl) follow the wizard (just click Next until you get to a dialog that has a Layout button on it) click that Layout button Drag the header for the column to the Row field. drag the header for the Column field to the data field If you don't see "Count of xxx" then double click on that one and change it to Count click ok and finish Tada! If you want to read more about the pivottable stuff, you may want to look at some links: Debra Dalgleish's pictures at Jon Peltier's site: http://peltiertech.com/Excel/Pivots/pivottables.htm And Debra's own site: http://www.contextures.com/xlPivot01.html John Walkenbach also has some at: http://j-walk.com/ss/excel/files/general.htm (look for Tony Gwynn's Hit Database) Chip Pearson keeps Harald Staff's notes at: http://www.cpearson.com/excel/pivots.htm MS has some at (xl2000 and xl2002): http://office.microsoft.com/downloads/2000/XCrtPiv.aspx http://office.microsoft.com/assistan...lconPT101.aspx andy wrote: A bit more detail... I have a column with text entries, ie: a a b c c c a a c I'm looking for someway to display all the text entries, i.e. a,b,c, but will also give how many times they appeared in the list, so it would look something like a 4 b 1 c 3 There may be several types of text in the column (i.e. a,b,c,d,e,f,g etc...) so I'm looking for something where you don't have to type in the values. There may also be empty cells in the list. I wouldn't want to count them. Any ideas? "andy" wrote: how can I list items in a column with totals? I have a column containing a list of multiple (text) items. I'd like to have a summary, so that I have a list of the items together with the totals of how many times the item appeared. I guess this must be simple, but don't know how to go about it. Cheers -- Dave Peterson |
All times are GMT +1. The time now is 05:46 AM. |
Powered by vBulletin® Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
ExcelBanter.com