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Default Inputing and sorting Roster data

I deal with about 300 student information a week, from student IDs to contact
numbers, to meal codes and such. All information for the student needs to be
sorted and distributed to different departments (i.e. cafateria,
administration, nurse, etc...). I can do this all manually but it has become
very cumbersom. I've learned that my actions can be recorded in macros, and
this has helped a bit, but the problem is that there are multiple stages of
sorting and inputing of data that requires me to create very complex
functinos. Functions that I'm not capable of doing (i.e. I can't figure out
the formulas). Verious types of sorting involves separating male from female,
paid lunches from non-paid lunches, medical info, etc... Where can I go to
get this set up the way I need it, so every time I'm given a list of raw
information every week, I am able to open an application and all the
proceedures and actions that I do to make the proper sorts and lists is done
for me? In other words I need a one-stop-shop; a place that can give me
answers quicker, because I have too many questions. I hope this wasn't too
lengthy and difficult to read. Help would be great.
 
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