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#1
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Separating characters from a cell so I can sort on them
I've got data that includes a variable. Either -B or -P. I need to sort on
this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
#2
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Separating characters from a cell so I can sort on them
Hi Princess,
One simple way is with a helper column. If your data is in Column A, stating A2, then in B2 enter: =RIGHT(A2,1) Copy down to the last row of your data in Column A. Select all data in Columns A and B: Data Sort: Sort By: Column B. OK Regards - Dave. "Princess Caroline" wrote: I've got data that includes a variable. Either -B or -P. I need to sort on this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
#3
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Separating characters from a cell so I can sort on them
You can create a "helper" column, where you extract the last letter, and
then sort both columns together, using the helper column as the sort key. Say your data was in Column A. In B1 enter this formula: =Right(A1) And then copy down as needed. You might try *double* clicking on the fill handle (little black square in the lower right corner of a *selected* cell). This will *automatically* copy the formula in B1 down Column B, as far as there is data in Column A. Now select both columns, and sort on Column B. -- HTH, RD --------------------------------------------------------------------------- Please keep all correspondence within the NewsGroup, so all may benefit ! --------------------------------------------------------------------------- "Princess Caroline" wrote in message ... I've got data that includes a variable. Either -B or -P. I need to sort on this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
#4
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Separating characters from a cell so I can sort on them
Ok, I got this to work. Wonder if I could actually remove the -B or -P from
the number so I can total the number? "RagDyer" wrote: You can create a "helper" column, where you extract the last letter, and then sort both columns together, using the helper column as the sort key. Say your data was in Column A. In B1 enter this formula: =Right(A1) And then copy down as needed. You might try *double* clicking on the fill handle (little black square in the lower right corner of a *selected* cell). This will *automatically* copy the formula in B1 down Column B, as far as there is data in Column A. Now select both columns, and sort on Column B. -- HTH, RD --------------------------------------------------------------------------- Please keep all correspondence within the NewsGroup, so all may benefit ! --------------------------------------------------------------------------- "Princess Caroline" wrote in message ... I've got data that includes a variable. Either -B or -P. I need to sort on this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
#5
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Separating characters from a cell so I can sort on them
You can kill 2 birds with one stone using TTC (Text To Columns).
Select the column of data in Column A, then, from the Menu Bar: <Data <TextToColumns <Delimited <Next On the 2nd page of the TTC wizard, click on "Other", And key in the dash, in the next box. If you look down in the "Data Preview" window, you'll see the way the data will be separated. Now, just click <Finish. You should have your first column in a calculable format, and the second column ready to be used as the sort key. -- HTH, RD --------------------------------------------------------------------------- Please keep all correspondence within the NewsGroup, so all may benefit ! --------------------------------------------------------------------------- "Princess Caroline" wrote in message ... Ok, I got this to work. Wonder if I could actually remove the -B or -P from the number so I can total the number? "RagDyer" wrote: You can create a "helper" column, where you extract the last letter, and then sort both columns together, using the helper column as the sort key. Say your data was in Column A. In B1 enter this formula: =Right(A1) And then copy down as needed. You might try *double* clicking on the fill handle (little black square in the lower right corner of a *selected* cell). This will *automatically* copy the formula in B1 down Column B, as far as there is data in Column A. Now select both columns, and sort on Column B. -- HTH, RD --------------------------------------------------------------------------- Please keep all correspondence within the NewsGroup, so all may benefit ! --------------------------------------------------------------------------- "Princess Caroline" wrote in message ... I've got data that includes a variable. Either -B or -P. I need to sort on this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
#6
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Separating characters from a cell so I can sort on them
If each value will have a hyphen that separates the number from the
last character(s) you can use: =VALUE(LEFT(B5,FIND("-",B5)-1)) The FIND function locates the hyphen The LEFT function collects the characters before that (the -1 ensure that you don't get the hyphen also) The VALUE function converts the result to a value to allow you to perform your math On Jun 9, 2:59 pm, Princess Caroline wrote: Ok, I got this to work. Wonder if I could actually remove the -B or -P from the number so I can total the number? "RagDyer" wrote: You can create a "helper" column, where you extract the last letter, and then sort both columns together, using the helper column as the sort key. Say your data was in Column A. In B1 enter this formula: =Right(A1) And then copy down as needed. You might try *double* clicking on the fill handle (little black square in the lower right corner of a *selected* cell). This will *automatically* copy the formula in B1 down Column B, as far as there is data in Column A. Now select both columns, and sort on Column B. -- HTH, RD --------------------------------------------------------------------------- Please keep all correspondence within the NewsGroup, so all may benefit ! --------------------------------------------------------------------------- "Princess Caroline" wrote in ... I've got data that includes a variable. Either -B or -P. I need to sort on this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
#7
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Separating characters from a cell so I can sort on them
Assuming your data is in Column A starting in Row 1, you can get your total
using this array-entered** formula... =SUM(IF(A1:A1000<"",--LEFT(A1:A1000,FIND("-",A1:A1000)-1),0)) You can change the maximum possible row number from the 1000 I used to whatever value you want. ** NOTE... Commit the above function using Ctrl+Shift+Enter and NOT just Enter by itself. Rick "Princess Caroline" wrote in message ... Ok, I got this to work. Wonder if I could actually remove the -B or -P from the number so I can total the number? "RagDyer" wrote: You can create a "helper" column, where you extract the last letter, and then sort both columns together, using the helper column as the sort key. Say your data was in Column A. In B1 enter this formula: =Right(A1) And then copy down as needed. You might try *double* clicking on the fill handle (little black square in the lower right corner of a *selected* cell). This will *automatically* copy the formula in B1 down Column B, as far as there is data in Column A. Now select both columns, and sort on Column B. -- HTH, RD --------------------------------------------------------------------------- Please keep all correspondence within the NewsGroup, so all may benefit ! --------------------------------------------------------------------------- "Princess Caroline" wrote in message ... I've got data that includes a variable. Either -B or -P. I need to sort on this variable. 348.00-P 113.20-P 2023.90-B 411.00-B 504.00-B 135.00-P Simple explaination, please. I don't really speak Excel language very well... Thanks |
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